Purchasing Coordinator

Job Description

We are seeking a full‑time Purchasing Coordinator with 3–5 years of experience in purchasing. The Purchasing Coordinator (PC) is a central figure in the purchasing process throughout the firm. PCs will handle a variety of tasks including purchasing, procurement, expediting, documentation, and coordination. They will be skilled in transferring and sharing information as they will act as a point‑person of communication with vendors, contractors, and our warehouse.

PCs will meet with the designer, coming prepared to the meeting with accurate and up‑to‑date reports so the designer can ensure everything is aligning with other aspects of the project. PCs should have a positive, can‑do attitude, and feel comfortable researching situations and providing ample information for others.

• Bachelor’s degree
• 3–5 years experience in purchasing
• Proficient in Microsoft Suite
• Experience in Interior Design (a plus)
• Experience working with Studio Designer (a plus)

• Excellent written and verbal communication
• Developed organizational skills
• Understanding of the purchasing process
• Expertise in the organization of purchasing deadlines, lead time changes, pricing changes, vendor and contractor follow‑up
• Proven ability to coordinate many items into a concise delivery schedule

• Initiative and ownership of tasks
• Ability to “jump‑in” and eager to learn and provide support to staff
• Comfortable following up with vendors and contractors, especially when professional assertiveness is necessary

• Purchase all approved specified furniture, materials, and labor (sub‑contractors)
• Manage the ordering process: order product, manage follow‑up/tracking and update Studio Designer
• Adjust invoices as needed (shipping costs, resourced items, removals, receiving warehouse), update POs and proposals per designer
• Assist with managing and/or collecting information on damages, claims with vendors, and repairs
• Maintain relationships with vendors/manufacturers
• Check in deliveries to our office

Manage the delivery and installation schedule with designer. This includes scheduling trades, deliveries, installs (with the designer’s approval) and managing communication between all concerned parties.

• Salary: $60,000–$80,000
• Health, vision, and dental options
• PTO
• Employee snack options

Ovadia Design Group is an award‑winning New York City‑based full‑service interior design and architecture firm. We are innovators and creatives—curating evolved spaces and breaking the boundaries of design, each project characterized by spaces that are inviting and intentional. Our talent is our deep knowledge and an evolved approach to design. We understand that design extends beyond curating beautiful environments—we craft spaces with a story that are thoughtfully crafted for our clients in mind.

Our collaborative spirit fuels our dedication, as we understand that the finest spaces are born through a fusion of diverse perspectives and shared expertise. We bring diverse passion and unique creativity to life to high‑end residential, commercial, and hospitality environments. Our mission is to craft timeless spaces, design to withstand the test of time, and discover the art of functionality.

Website:

Contact:
Shawn Foust