Event Associate

About the Role

Magma Math is looking for an Event Associate to lead the planning and execution of our hosted events. This role focuses on creating high-quality events that bring educators, administrators, and partners together, while also generating new leads, strengthening relationships, and growing our brand.

• Manage every step of hosted events, from small workshops to larger conferences. Oversee logistics including contracts, budgets, BEOs, catering, travel, and on-site coordination, and serve as the on-site lead to ensure smooth execution.
• Build clear timelines and run‑of‑shows, collaborate with internal teams and speakers to develop relevant sessions and agendas, and design creative engagement strategies.
• Negotiate contracts with venues and vendors to secure the best value while keeping budgets accurate and tracking spending, including handling post‑event invoices.
• Collect feedback, review results, and suggest improvements for future events.
• Drive revenue and leads by designing events with clear goals, working with sales and marketing to connect event participation to new opportunities, and tracking attendance, lead capture, and post‑event follow‑up.
• Build and run marketing campaigns that drive event attendance via email, social media, and other channels; create event materials that highlight the value of attending; and capture and repurpose event content to extend reach and nurture leads.

• 1–3 years of event management experience (corporate, education, or association events a plus).
• Experience connecting events to revenue goals, lead generation, and brand building.
• Strong skills in contracts, vendor management, budgets, and logistics.
• Ability to design engaging agendas and event content.
• Proficiency in marketing events to generate leads and nurture ongoing content.
• Clear communication and negotiation skills.
• Highly organized, detail‑oriented, and able to manage multiple projects simultaneously.
• Willingness to travel for site visits and event management.
• Proficiency with Microsoft Office (event software experience is a plus).

• Play a key role in an exciting journey; we are a young company with ambitious targets and meaningful goals.
• Fantastic colleagues in a fun environment with great opportunities to learn.
• Competitive remuneration and benefit package.
• Annual company trip.
• Opportunity to work on a meaningful mission and have an exceptional impact on education, society, and how children learn math worldwide.

Location: New York (onsite)

Salary: 75K/yr – 90K/yr