Events Manager

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Client Overview Our client, a prominent New York City-based organization, is seeking a seasoned Events Manager to support a high-volume events department. This team oversees more than 200 events annually, including conferences, meetings, workshops, and internal gatherings. They are looking for a professional with strong event strategy, logistics, and vendor coordination experience who can step into a fast-paced environment and add immediate value.

Salary/Hourly Rate $38/hr

Position Overview The Events Manager will play a key role in planning, coordinating, and executing both onsite and offsite events. This includes managing logistics, working with vendors, supporting event technology, overseeing registration, and ensuring a high-quality experience for participants. The ideal candidate has 5‑7 years of hands‑on event management experience, a strong operational mindset, and the ability to juggle multiple projects with tight deadlines.

The schedule is generally from 9:00 AM to 5:00 PM, depending on the event schedule. The candidate must be able to work early mornings, evenings, and occasional weekends as needed.

• Support host departments with all pre‑event, on‑site, and post‑event logistics.
• Coordinate travel, lodging, transportation, catering, facilities needs, and insurance requirements.
• Use event management platforms to build event pages, manage communication, and oversee attendee registration.
• Negotiate contracts with venues, catering partners, AV vendors, and other third‑party providers.
• Develop and maintain event timelines, run‑of‑show documents, budgets, and task lists.
• Produce or collaborate on event collateral such as signage, printed materials, and promotional items.
• Serve as an on‑site point of contact to ensure smooth execution and exceptional participant experience.
• Review event calendars and coordinate with staff, security, and facilities regarding upcoming programs.
• Monitor event supplies and support the maintenance of event spaces.
• Participate in cross‑department planning meetings and process‑improvement initiatives.
• Perform additional duties and special projects as assigned.

• 5‑7 years of event management experience in a fast‑paced or high‑volume environment.
• Experience with onsite event production, registration, vendor management, and AV logistics.
• Strong communication skills (written and verbal) and excellent attention to detail.
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Comfortable working early mornings, evenings, and occasional weekends based on event needs.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proven ability to support diverse teams and audiences with a customer‑service mindset.

• Experience with Cvent or similar event planning software preferred.
• Basic understanding of audiovisual equipment and desktop publishing tools is a plus.

• Bachelor's degree is required.

• Opportunity to support a high‑impact event portfolio.
• Collaborative, professional, and mission‑driven environment.
• Chance to work on academic, research, and scientific event programming.
• Valuable experience in a large‑scale, high‑volume events setting.
• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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