Special Events Manager

Overview

Louis Vuitton Americas (LVA) is seeking a Special Events Manager based in New York City. The Special Events Manager will support the vision and strategies of the Special Events programs across the Zone including Image, Press, Exhibitions and Store Opening Events. They will develop and maintain in precise detail local and global event budgets. This leader will work closely under the Senior Manager and events team in Paris to provide support with global projects, initiatives and events.

Act as a liaison between key members of LVM and all functional partners across LVA, including regional and country offices. This role requires a proactive individual with a keen eye for detail, a passion for luxury, and a proven ability to deliver flawless event experiences.

• Event Strategy & Conceptualization
  • Brainstorm, research, and propose innovative event concepts, activations, and strategic plans that are first-to-market and align with Louis Vuitton's brand identity and objectives.
  • Contribute to the development of a comprehensive annual events calendar for the Americas Zone.
• Event Planning & Execution
  • Lead the end-to-end planning, organization, and execution of a wide range of high-profile events, including Image Events, Press Events, Exhibitions, and Store Opening Events.
  • Oversee all logistical aspects, including venue selection, decor, catering, entertainment, audio-visual production, and transportation.
  • Manage on-site event execution, ensuring seamless coordination, adherence to timelines, and exceptional guest experiences.
  • Provide expert guidance and support to external vendors and internal teams during live events.
• Budget Management
  • Develop, maintain, and meticulously manage local and global event budgets, ensuring financial accountability and cost effectiveness.
  • Track expenses, process invoices, and reconcile budgets for individual events and the master events for the Americas zone.
  • Collaborate with Sr. Manager to optimize spending and secure favorable terms with suppliers.
• Vendor & Partner Management
  • Identify, evaluate and establish strong relationships with a network of premium vendors (e.g. caterers, production companies, AV specialists, florists, security).
  • Manage the bidding process, negotiate contracts and ensure vendors deliver exceptional quality within established budgets and timelines.
• Collaboration & Communication
  • Communicate frequently and effectively with internal partners across Louis Vuitton.
  • Work closely with the Senior Manager and global events team in Paris to ensure alignment on global projects, initiatives and brand guidelines.
  • Prepare detailed event briefs, post-event reports and presentations for internal stakeholders.
• Compliance & Legal
  • Collaborate with legal and procurement departments to ensure all necessary legal documents, permits, and contracts are secured for events involving external vendors and partners.
  • Ensure all events adhere to brand guidelines, safety regulations and company policies.
• Team Development (when applicable)
  • Mentor and provide guidance to Event Coordinator/and or Event Assistants, fostering their professional growth and development within the team.

The ideal candidate will possess a Bachelor's degree in Marketing, Communications, Hospitality Management, or a related field.

• Minimum of 5-7 years of progressive experience in special event planning and execution, preferably within the luxury retail, fashion, or hospitality sectors.
• Proven track record of successfully managing high-profile, complex events from concept to completion.
• Exceptional project management skills with the ability to manage multiple projects simultaneously, prioritize tasks, and meet tight deadlines.
• Strong financial acumen with demonstrated experience in budget development, management, and reconciliation.
• Excellent negotiation and vendor management skills.
• Outstanding written and verbal communication skills, with the ability to present ideas clearly and persuasively to diverse audiences.
• Highly organized, detail-oriented, and meticulous in execution.
• Creative thinker with a passion for innovation and delivering unique, memorable experiences.
• Ability to work both independently and…