Administrative Assistant, Art & Design; Temporary​/Short-Term

Administrative Assistant, Art & Design (Temporary/Short-Term Assignment)

Join to apply for the Administrative Assistant, Art & Design (Temporary/Short-Term Assignment) role at Simon & Schuster Books

Simon & Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages. The company publishes in print, digital and audio formats and works with a roster of top authors and award‑winning writers. Simon & Schuster has imprints such as Scribner, Atria Books, Gallery Books and has offices in the United Kingdom, Canada, India and Australia.

More information is available at

The Art & Design Assistant role is key to supplying our Adult imprints with the materials needed to sell our books.

• Clear permissions, negotiate fees and obtain rights for artwork and photography.
• Issue purchase orders and FED forms, track and process invoices, and archive records.
• Troubleshoot accounts payable for freelancer payments.
• Track art ownership for archival or online-found assets.
• Coordinate with the legal department to approve art usage.
• Negotiate and clear art with movie studios.
• Create 3D mock‑ups for Sales and Publicity.
• Supply Sales, Ad/Promo, Subrights, Marketing and Editorial with covers and files.
• Manage information in the DAM and maintain the weekly Art Update for all Adult imprints.
• Work with Digital and POD groups to keep covers up to date and cleared in a timely fashion, tracking rights of archival covers.
• Manage design and art credit information and font clearances on covers.
• Input production jacket/cover effects in the TMM server.
• Research photo and art.
• Assign mechanical routings to the art department.
• Oversee supplemental presentations for Sales conferences using InDesign, Acrobat and Photoshop.
• Coordinate and record Jacket meetings.
• Provide general Administrative support: order art and office supplies, schedule meetings, file, retrieve and back up cover art files.

This is a temporary assignment expected to begin in early January and last approximately three months.

Simon & Schuster US is an equal opportunity employer (EOE) including disability and veterans. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and veteran status.

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay will depend on geographic location, market demands, experience, training, and education. Benefits include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program, PTO, and accessibility to our Broad Based Ownership program for employees.

Senior level:
Entry level

Employment type:

Temporary
Job function:
Administrative
Industry: Book and Periodical Publishing

New York, NY