Presentation and Desktop Publishing Specialist

Overview

Who we are:

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role: We are looking for an experienced Presentations Specialist to join our Brand Design team on a permanent basis in our NY office. The successful candidate will be a PowerPoint expert with experience working in investment banking, financial services, SaaS or similar professional services. Working with a friendly and established brand team, you will be responsible for accurately creating and updating presentations and documents to tight deadlines and a high standard.

Ensuring all work is quality checked – taking responsibility for the consistency, and accuracy of presentations and documents in accordance with brand guidelines. This individual will report to the Design Studio Manager and will be responsible for upholding company brand standards, they will partner with key internal stakeholders and designers to create presentation materials that will be used across a broad range of outputs including pitch decks, client executive briefings, and live events.

You will be confident to work under your own initiative and as part of a team, liaising with stakeholders at all levels of seniority.

• Create high-quality pitches, executive briefings, templates, and other documents using MS Office 365. Ensure all deliverables are consistent, professional, and aligned with company brand guidelines. Maintain attention to detail in formatting, design, and content.
• Confidently and professionally liaise with all levels of stakeholders, including Sales teams, technical teams, and C-suite executives, throughout projects. This can include engaging in real-time collaboration within PowerPoint to ensure seamless updates and contributions from all stakeholders.
• Create brand-consistent and engaging infographics, data visualizations, graphs, charts, and technical diagrams in PowerPoint, ensuring all designs effectively communicate complex information while adhering to company branding guidelines.
• Work across multiple projects simultaneously while adhering to deadlines to create on-brand business materials. This includes editable event collateral, forms, email banners, charts, diagrams, data visualizations, reports, and other key assets, ensuring consistency with company branding and high-quality design standards.
• Support the Brand Design team in ad hoc print and digital branding projects, contributing to the creation and production of branded collateral and materials as needed.
• Manage and update client executive briefings and pitch decks to ensure content is consistent, accurate, and aligned with the latest information e.g. client logos, data, graphics.

• 5 years+ experience in a similar role working in investment banking, financial services, SaaS or similar professional services.
• High proficiency in MS Office 365 (PowerPoint, Word, and Excel)
• Animation skills in PowerPoint are not required but considered a bonus
• Experience in using Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat)
• Experience in DAMs, Confluence and Figma a plus
• Solid foundation in typography, layout, design and adhering to brand guidelines
• Experience working with project management platforms e.g. Wrike and following design processes

• Excellent stakeholder management skills, confident to liaise with all levels in the company to the highest levels of professionalism
• Professional demeanour with effective communication skills
• Exceptional time-management skills
• Ability to take direction and work well under pressure…