Project Closeout Consultant - East

About Building Works
Building Works creates a memory for buildings. We handle 100% of construction closeout documentation, reducing timelines from the industry standard of 4-6 months to 30-60 days. Since 1999, we have completed 500+ projects for leading general contractors and building owners across 20+ states.
Our Data Sphere platform delivers organized, searchable documentation that facility teams actually use, not boxes of binders that sit in storage rooms.

Location Disclaimer: While a specific location is listed for this role, we are open to candidates from other cities and locations. The listed location is required for posting purposes and does not limit our search to that area.

As a Project Closeout Consultant, you will manage all aspects of closeout documentation collection, organization, validation, and delivery for commercial construction projects. You are the person who makes sure nothing gets lost in the handoff from construction to operations. This role requires attention to detail, comfort working with construction documents, and the ability to coordinate with multiple subcontractors and project teams simultaneously.

• Document Collection and Management: You will collect closeout documentation from general contractors and their subcontractors throughout construction. This includes equipment specifications, operation and maintenance manuals, warranties, as-built drawings, commissioning reports, test and balance reports, and training materials. You will track submission status, follow up on outstanding items, and ensure all required documents are received.
• Organization and Verification: You will organize documentation in our Data Sphere platform by system, room, manufacturer, and drawing number, and verify that submitted documentation matches contract requirements and installed equipment.
• Quality Assurance and Audit: You will audit documentation packages for completeness and accuracy before delivery, validating HVAC manuals against installed equipment serial numbers, electrical panel schedules against as-built conditions, and warranties with proper start dates and coverage periods.
• Client Coordination: You will work directly with project managers, project engineers, and subcontractors to collect documentation, provide status updates to general contractors, participate in closeout coordination meetings, and train building owners and facility managers on Data Sphere navigation and features upon project delivery.
• Project Management: You will manage multiple projects simultaneously at different stages of completion, track progress against milestone schedules, and flag issues before they become problems.

• 2+ years working with construction documentation, project management, or facilities management
• Familiarity with construction closeout processes and typical documentation requirements
• Experience reading and interpreting construction drawings and specifications
• Proficiency with document management systems and cloud-based platforms
• Strong organizational skills with the ability to track hundreds of documents across multiple projects

• Background as a project engineer, project coordinator, or assistant project manager with a general contractor
• Experience in facilities management or building operations
• Knowledge of MEP systems (mechanical, electrical, plumbing) and building equipment
• Familiarity with CSI specification divisions and submittal processes
• Experience with construction management software

• Detail-oriented with a low tolerance for incomplete or inaccurate information
• Comfortable communicating with subcontractors, project managers, and building owners
• Self-motivated and able to work independently on multiple concurrent projects
• Problem solver who finds missing documents rather than just noting they are missing
• Clear written communication for status reports, emails, and documentation notes

• Competitive compensation based on experience
• Remote work flexibility with occasional project site visits
• Opportunity to work on diverse projects across commercial, healthcare, education, and industrial sectors
• Direct impact on project outcomes and client satisfaction
• Growth opportunities as Building Works expands