Senior Brokerage Specialist

Job Title

Senior Brokerage Specialist

Cushman & Wakefield has an opportunity for a Sr. Brokerage Specialist role in its New York office. This position provides team operation and coordination, business development, client service, transaction execution, marketing and to a leading office leasing brokerage team to drive market share.

• Business Development

• Manage CRM

• Enter new prospects & updates on prospect communications

• Generate lists and reports to support follow up

• Drive pipeline management for team

• Assist with Linked In management. Manage new and recurring searches to generate follow up and new prospects.

• Conduct new prospect research

• Review select publications regularly for relevant articles/potential new leads

• Provide contact information through Zoom Info and other sources

• Client Service

• Track client engagement through Engage CRM for key lease dates and building and submarket updates.

• Respond to client requests e.g., for space information and select scheduling.

• Maintain and track client contracts, coordinating with the legal team regarding exclusives to acquire, disposition, agency and confidentiality agreements.

• Attend select client meetings and provide meeting summaries and manage follow up items

• Assist third party consultants and vendor requests from clients.

• Track list of recommended consultants and vendors and facilitate communication between clients and other consultants and vendors.

• Transaction Execution

• Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information

• Assist with tour preparation and attend select tours

• Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review

• Provide building agency support

• Assist with updating and maintain leasing status reports

• Assist with marketing and follow up with third-party marketing firms, consultants, brokers and direct prospects.

• Update listings on third party sites (CoStar, etc.) and marketing materials (flyers, photos, renderings, etc.)

• Assist with lease review

• Manage deal closeout

• Prepare deal sheets

• Assemble final lease documents

• Track commission agreements

• Provide commission calculations

• Coordinate with other departments as needed (deal desk, marketing, research, etc.)

• Facilitate invoice creation

• Track open invoices

• Marketing

• Coordinate and track presentations and client deliverables, ensuring timely completion

• Communicate with the marketing team to produce presentations, maps, studies, etc.

• Edit existing documents created by the marketing team to make limited final changes and repurpose existing documents for different clients

• Prepare presentations and documents i.e. tour maps and property intelligence reports

• Track and maintain database of client materials, presentations, studies, etc.

• Additional Duties

• Additional duties may be assigned as needed or evolve over time to meet the needs of the organization.

• Required willingness to take on additional responsibilities that may be administrative or not specifically mentioned in this job description to meet the needs of the organization. Examples include but are not limited to PTO/sick time/leave of absence/backfill coverage, stepping into gaps on the team to assist with upskill / development.

• Bachelor’s Degree (Business, Marketing, Communications, Real Estate, a plus)

• 2-5 years’ experience in a professional organization

• Real estate industry and marketing experience preferred (Real Estate license a plus)

• Advanced knowledge of Microsoft Office

• Experience with InDesign and Salesforce (or other CRM) a plus

• Broker License required and must be maintained timely for this position.

• In office 5 days required for position regardless of broker/s being in office or not.

• Ability to independently own projects/responsibilities and take business owner perspective to proactively innovate

• Excellent written and oral communication skills

• Ability to multitask and project manage competing projects and priorities

• Ability to meet deadlines in a fast-paced environment

• Excellent attention to detail

• Demonstrated aptitude to solve problems and navigate through…