Payroll Specialist

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

The Payroll Specialist will work with the payroll team to ensure that the payroll for Firm employees is processed in an accurate, compliant, and timely manner utilizing technological solutions.

Responsibilities include, but are not limited to:

• Prepare and process payroll in an accurate, compliant, and timely manner
• Process special transactions (e.g. retroactive pay, mid-period increases, and garnishments)
• Load import files from multiple departments as it pertains to payroll changes
• Track timesheet entries for eligible employees to ensure timely payments
• Update payroll records by reviewing changes in tax exemptions, direct deposit information, and other applicable data
• Understand and continually keep abreast of the current tax requirements, including state and federal tax with holdings
• Preserve documentation to support payroll transactions and ensure that approved transactions are processed; follow up on missing items to ensure compliance
• Research, analyze and resolve payroll discrepancies
• Review payroll entries of the other Payroll Specialists
• Generate reports for accounting, human resources, and other departments to use for analytics
• File payroll reports and documentation ensuring it can be easily retrieved for review and audit
• Utilize MS Excel to enter and format numerical data using formulas that can be cross-checked by the Payroll Manager; and create and save such worksheets, charts, and graphs
• Maintain employee confidence and protects payroll operations by keeping information confidential
• Support the Payroll Manager in resolving any issues of payroll production
• Respond to inquiries from managers and team members in a timely manner
• Suggest improvements and enhancements to payroll policies and procedures

Requirements:

• Bachelor’s degree and equivalent experience required
• Minimum of 3+ years of experience
• Knowledge of payroll calculation, processing, accounting principles and practices preferred
• Work well in a fast-paced environment while prioritizing varied workloads to meet different deadlines
• Strong written and verbal communication skills to effectively communicate with lawyers, professional level staff, and peers
• Passionate about improving processes and developing innovative solutions
• Proficiency in MS Excel, MS Office, and ADP required. Experience with Work Day and ADP Vantage a plus
• General knowledge of employee benefits and employment practices preferred. Knowledge of FMLA, ADA, overtime laws, leave of absence laws, 401K, and Worker’s Compensation, as it applies to payroll administration, a plus
• Willingness to work collaboratively as a member of a team with a positive attitude
• Complete simultaneous projects with minimal supervision
• Understanding of appropriate allocation of work and good prioritization skills
• High level of attention to detail and meticulous follow through with a high level of client service
• Flexibility to adjust work schedule according to workload demands, and evolve with position as required

This position will require physical presence in Proskauer’s offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm). The anticipated compensation range for this position is $70,000 - $85,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.