Coordinator, Land Production

Overview

JOB DETAILS

Job Title: Coordinator, Land Production

Reports To: Sr. Director, Production Operations, Land

Place of Work: NYC HQ

Other: Full Time

Salary: 65k-70k

About Rws Global

RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia, consumer products and more. RWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando, Sydney and Riyadh with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base.

With a focus on entertainment and sports experiences, RWS Global serves major brands and corporations, theaters, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros.,

Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular starring the Radio City Rockettes and more. For more information, visit

About The Role

Coordinator, Land Production supports the Land Production Operations team and Sr. Director of Production Operations by managing the administrative, logistical, and operational needs of land-based entertainment productions. This role oversees seasonal payroll and labor tracking, coordinates performer and staff logistics, manages invoices, reimbursements, contracts, and shipping, and maintains departmental documentation such as handbooks and orientation materials. The coordinator serves as a key communication hub for cast and production teams, assists with onboarding and orientations, supports safety and compliance efforts, and collaborates closely with Production Managers to execute action items.

Highly organized and self-motivated, this role ensures smooth day-to-day operations while supporting company initiatives, policies, and production goals throughout the season.

• Assist Sr. Director Production Operation, Land with administrative duties for logistics and programming
• Oversees the payroll process for Seasonal Employees (Daily Jibble review and editing, collecting and performing all edits from the Jibble Adjustment Form, keeping track of Housing Deposits, Travel Stipends, Bonuses, and submits timesheets for processing) Be supportive of Raise Your Experience initiatives throughout the season
• Updates and creates new templates and documents for the Land Production Department (Handbooks, Orientation, etc.)
• Keeps track of all invoices and their coding and classification, submission to Finance.
• Code reimbursement requests and their submission
• Cast communications such as Intro Letters and collection of contact and travel information and data
• Manage performer and labor logistics for the production process as well as ongoing operations of the experience
• Handles all Worker’s Comp and Accident Report communications and submissions
• Assist team with general research and travel requests
• Additional tasks such as creating Welcome Letters, leading Orientations for Production Managers
• Coordinate Shipping
• Contract addendums and contracting/onboarding
• Attend meetings and create and distribute meeting notes and agendas
• Review and Action Daily Operational Reports and collaborate with RWS Production Manager(s) on action items to be taken
• Complete all duties to the satisfaction of the Company
• Follow the Company chain of command
• Follow all given RWS and Client infectious disease control and safety protocols as may be necessary
• Ad…