Senior Project Manager, Operations

Position:
Senior Project Manager – Operations

Location:

Remote, with 15% of expected travel for in-person team meetings and events. Final date to receive applications:
November 3, 2025

We believe it is self-evident that all people are created equal, with the right to life, liberty, and the pursuit of happiness – and that government secures these rights with the consent of the governed. We call this the American Promise.

To achieve the American Promise requires effective government, fair markets, personal freedom, and representative democracy – and it starts, as the Declaration of Independence itself did, with the states.

Future Now is an effort to achieve the American Promise in states with high impact interventions. The Future Now family includes initiatives such as and .

This is a full-time, exempt, at-will position that will work across FN and affiliated initiatives. The team currently operates remotely, with occasional in-person team retreats, etc. Some travel will be required. Additional evening and weekend hours are occasionally required to fulfill the duties of this position.

The Sr. Project Manager, Operations plays a key role in supporting organizational efficiency, leadership effectiveness, and operational excellence across the organization. This role provides high-level administrative and project management support to senior leadership. The Sr. Project Manager, Operations is also responsible for coordinating recruiting and onboarding processes, supporting organizational systems and technology platforms, and ensuring smooth cross-departmental communication. This position requires exceptional organizational skills, critical thinking, and the ability to manage multiple priorities in a fast-paced environment while upholding the organization’s mission and values.

Principal activities will include but not be limited to:

• Manage information flow to the COO in a timely and accurate manner.
• Plan and coordinate calendars for the COO, ensuring alignment with internal and external stakeholders.
• Book travel arrangements for senior leaders as needed.
• Provide logistical support for internal and external events.
• Prepare and deliver meeting briefings for the COO.
• Record accurate meeting notes and minutes as required.
• Draft and manage correspondence on behalf of senior leaders.
• Maintain task lists and workflows for the COO.
• Assist in planning senior team and cabinet meetings, retreats, and other organizational gatherings.

• Partner with the COO to streamline operations and strengthen cross-functional communication.
• Support onboarding for new hires by coordinating orientation activities and ensuring employees have the necessary tools and resources.
• Collaborate with recruiting staff to support candidate coordination, interview scheduling and management and applicant tracking.
• Track and manage monthly expense reports for the COO and other senior leaders.
• Assist in budget tracking and expense management.
• Recommend and implement improvements for internal processes to enhance efficiency and reduce administrative burdens.
• Participate in overall organizational, departmental, and programmatic strategic planning processes.
• Recommend and support organizational improvements related to values, leadership, management, communication, culture, norms, systems, and processes.
• Serve on various internal committees as requested.
• Represent the organization at various external and internal events, as requested

• Support administration of organization-wide systems, including contracts management, document filing, and technology tools.
• Monitor usage and costs of digital platforms (e.g., software licenses, CRM, project management tools) and make recommendations for optimization.
• Execute user surveys to evaluate needs and satisfaction with current systems.
• Coordinate with IT and operations teams to improve systems functionality and access.
• Assists in administration of org-wide technology platforms and softwares.
• Supports cybersecurity goals through regular review of user roles within the software managed by the Operations Team.
• Conducts training and…