Site Services Administrator

NOTICE

NOTICE:
The posting for local applicants only - is not for those applying for a global assignment and/or for employees working outside of Cipla's U.S. Subsidiaries or Affiliates.

Site Services Administrator II (Vendor Relations and Payments)

Inva Gen Pharmaceuticals, Inc.

550 South Research Place, Central Islip, NY 11722

Full Time/ Hourly

$18/hr - $26/hr

In addition to a fulfilling career and competitive salary, the Company offers a comprehensive benefits package to include a 401(k) savings plan and matching, health insurance – medical/dental/vision, health savings account (HSA), flexible spending account (FSA), paid time off (PTO) - vacation/sick/flex time, paid holidays, short-term disability (STD), long-term disability (LTD), parental leave, paid and unpaid family leave, employee discounts, and other benefits.

General Shift, Typically, 9:00 AM to 5:30 PM ET. Must be able to work some weekends or extended hours based on business needs. Onsite, in-person. No remote work.

• Reconciling vendor contracts and invoices, as well as invoice to purchase order price variances.
• Maintaining daily logs and activities for services provided.
• Processing purchase requisitions (PRs) and purchase orders (POs).
• Tracking and reporting vendor supplies, services, work schedules and hours logged.
• Analyzing data, track and forecast budget expenditures.
• Helping manage projects and coordinate activities, conduct third-party supplier due diligence and support change efforts.
• Setting up, planning, and coordinating with vendors.
• Maintaining and creating detailed, accurate reports and workflows.
• Tracking and tracing all accounts payable (AP) deliverables.
• Performing internal audits and supporting eternal efforts for oversight and accountability Completing ad hoc reporting and data entry as needed.
• Finding vendors and proposals based on URS.
• Creating and tracking Capital Expenditure Requests (CER), SAP Purchase Requisition s (PRs), and Good Receipt Notices (GRNs), and other services and payment transactions. Securing vendor quotes for analysis and providing technical comparisons for OPEX and CAPEX expenditures.
• Working with Global (India) and U.S. Supply Chain/Procurement, Finance, Facilities, Warehouse Departments and other stakeholders and managers as designated by the Department Head.
• Drafting vendor requirements and criteria, develop the scope of services for projects and contracts and manage execution from planning to inception and completion.
• Developing a system for accurate and comprehensive electronic recordkeeping related to special projects, contractual vendor relationships and departmental initiatives.
• Performing other site services and vendor relations duties as assigned.
• Partner with other functional teams on payment-related matters and transactions to include serving as backup to similar roles in departments like but not limited to Engineering and Facilities, HR, and EHS.

• A minimum of a high school diploma/GED, or foreign equivalent education credential is required. An associate's degree or higher in business administration, engineering, pharmaceutical sciences or relevant field of study from an accredited institution is preferred.
• Must fluently speak English as a first or second language.
• Must fluently communicate and understand (read and write, present) in English.

• A minimum of three (3) years of experience in facilities, procurement/purchasing, site services, or vendor relations in an industrial manufacturing setting is required
• Possess knowledge of Cipla's capital expenditures, procurement, financial/accounts payable processes.
• Handling and overseeing CAPEX approvals from budgeting and request creation through to product and/or services delivery.
• Experienced using SAP, Concur Expense Reporting, and CER systems proficiently.
• Cimmra Portal user experience preferred.
• Experience leading or contributing to vendor systems integrations is preferred.
• Creating PRs, POs, and GRNs.
• Interfacing vendors and handling payments on behalf of the Company.
• Excellent customer service skills and experience handling difficult people, and defusing and deescalating situations.
• Managing multiple projects and prioritizing workload.
• Collaborating and working with a diverse range of stakeholders in a multi-cultural setting for optimal execution of activities.
• Training others on applicable site services processes, policies and procedures.
• Proficient user of Microsoft Office Suite to include Excel, PowerPoint, Outlook, Word, etc., with experience and knowledge of using calculators, and word processing and spreadsheet programs.
• A self-starter with the ability to develop and implement process improvement practices.
• Working in Good Manufacturing Practices (GMP) in a pharmaceutical setting is preferred

• Must possess and demonstrate good math and accounting aptitude.
• Strong data analytical, interpreting, and…