Assistant Technical Supervisor; Administrative Coordinator

Assistant Technical Supervisor (Administrative Coordinator)

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic‑serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility.

John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low‑income families, or from other historically underrepresented groups in higher education.

A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice‑related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

• Administrative tasks including all stages of crew recruitment, onboarding, staffing, required training sessions, payroll, reports, product sourcing, purchasing, vendor relations, accounts payable, reports and tracking. Must understand College and Upper Management priorities and approach, proactively supporting them in all areas of work.
• Assist Technical Supervisor in day‑to‑day operations of the Theater and assist in overseeing the safety practices for crew activities.
• Assist the Technical Supervisor advancing events including walkthroughs, crewing, estimating, staffing, work orders, preparing event information for crew, executing smaller events, creating show reports and institutional knowledge, and stage supervision.
• Coordinate conferences, college events, CUNY partnerships, and student productions, and other events as assigned serving as liaison between crew and client, ensuring excellent customer service while upholding IATSE contract/crew rules.
• Assist management with day‑to‑day maintenance of facility and equipment to ensure facilities are well maintained and safe for the general public and its users.
• Work closely with Director, General Manager, FOH staff, and House Custodian. Assist in building internal and external relationships. Work with Facilities, Public Safety, Custodial and Labor staff when needed.
• Manage basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collect data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Update office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s) and social media; maintains department archives and collections.
• Conduct internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintain department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provide basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Basic knowledge of lighting, rigging, carpentry and audio visual with relation to stage productions.
• May perform duties of technical supervisor in their absence.
• Perform related duties as assigned.

Bachelor's Degree required.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and…