Grants, Contracts, and Procurement Specialist

The New York State Unified Court System Office of Court Administration
- Division of Grants, Contracts, and Procurement is recruiting for one (1) position in the Analyst Series. The position will be filled in one of the following titles and will be dependent on the qualifications and experience of the applicant selected:
Management Analyst and Principal Court Analyst.

The Office of Court Administration, Division of Grants, Contracts, and Procurement is responsible for managing external funding and for the procurement of legal services, human services, technology services, consultant services, employee benefit products and commodities to support court operations and administration. The Division is organized into four distinct but interdependent teams:
Contracts and Procurement, Grants, Service Contract Monitoring and Fiscal Support. The Management Analyst will be a member of the Contracts and Procurement Unit. Under the direction of the Director and the Senior Management Analyst, the position will develop requests for bids, requests for proposals, preferred source, and single/sole source procurement justifications.

• Performing assigned procurement activities in support of open, fair, and competitive processes in accordance with applicable laws, rules, and policies.
• Supporting a customer service–oriented approach by responding to requests and inquiries in a timely and professional manner.
• Coordinating with the Grants, Contract Monitoring, and Fiscal Operations Units as needed to complete assigned procurement tasks.
• Reviewing purchase requests for completeness and assisting in identifying appropriate procurement methods under supervision.
• Assisting purchasers with drafting and refining scope descriptions using established templates, guidance, and standard language.
• Using established evaluation criteria and tools to assist with the review of bids, quotes, and proposals.
• Assisting with compiling, formatting, and routing responses to vendor questions based on approved guidance.
• Supporting the logistical coordination of proposal and bid evaluation activities, including scheduling meetings and tracking materials.
• Compiling bid, quote, or proposal information and assisting with analysis and preparation of procurement documentation under supervision.
• Providing day-to-day support to procurement staff as assigned; this role does not include formal supervisory responsibility.
• Tracking assigned procurements and deadlines and escalating issues as needed to support timely processing.
• Assisting with routing procurement documents for review by OCA Counsel and tracking responses.
• Assisting with the preparation and submission of procurement materials to oversight agency review and approval.

One year in the Principal Court Analyst title; or Master's degree in Public or Business Administration from an accredited college or university and three (3) years of relevant experience; or An equivalent combination of education and experience.

One year in the Senior Court Analyst title; or Bachelor's degree from an accredited college or university and three (3) years of relevant experience; or Master's degree in Public or Business Administration from an accredited college or university and two (2) years of relevant experience; or An equivalent combination of education and experience.

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