Partnership Operations Coordinator

This role sits at the center of our partnerships and campaign execution — owning coordination, communication, timelines, and follow-through across internal teams and external partners. You will act as the operational backbone for partnership delivery, ensuring campaigns move smoothly from planning through launch and post-campaign wrap-up.

This is an ideal role for someone with a strong Executive Assistant, Operations, or Project Management background who is ready to step into a role with greater ownership, influence, and decision-making authority.

• Act as the primary operational point of contact for external partners, vendors, and internal stakeholders
• Own communication around campaign timelines, approvals, launch dates, and deliverables
• Maintain clear documentation, tracking, and follow-ups to ensure nothing slips
• Coordinate and lead partner check-ins and quarterly operational reviews
• Manage insertion orders and ensure contractual deliverables are executed accurately

• Oversee campaign workflows from planning through execution and post-launch
• Track key milestones, dependencies, and risks across multiple concurrent initiatives
• Partner closely with internal project, creative, and editorial teams to align timelines and expectations
• Ensure deliverables are complete, accurate, and delivered on time
• Step in quickly to resolve issues, elevate risks, and keep stakeholders informed

• Build and maintain operational systems for tracking campaigns, approvals, and assets
• Own approval flows, version control, and documentation across partners
• Manage third‑party tools and vendors (e.g., PR distribution, asset management, collaboration platforms)
• Identify gaps, inefficiencies, and opportunities to improve how work gets done

• Coordinate launch‑day activities and communications
• Prepare status updates, deliverable summaries, and post‑launch recaps
• Support press release distribution and social coordination in collaboration with internal teams

• 2+ years of experience in operations, project management, executive support, or campaign coordination
• Exceptionally strong written and verbal communicator — you are clear, proactive, and confident
• Highly organized with a natural ability to anticipate needs and manage complexity
• Comfortable working with senior stakeholders and external partners
• Calm, structured, and solutions‑focused under pressure
• Experienced with project management tools (Airtable, Asana, Monday, Notion, etc.)
• Detail‑oriented but not precious — you know when to move fast and when to slow down

• Background as an Executive Assistant, Operations Coordinator, or Project Coordinator
• Experience supporting fast‑moving teams or leadership roles
• Exposure to marketing, media, or campaign environments