Substitute Receiving Clerk

About the Position

The Four Seasons Hotel New York Downtown is looking for a Substitute Receiving Clerk who fully embodies our values, shares a passion for excellence, and brings enthusiasm to all tasks.

Substitute Receiving Clerk (Part Time Purchasing Attendant)

Responsible for daily receiving in the Purchasing/Inventory system and generating a Daily Receiving report for food, beverage, non-food and beverage on a timely basis. Issue items from the inventory storeroom upon fully executed requisition. Maintain all corporate, hotel and residence purchasing standards. Also comply with any additional requests that may arise pertaining to Purchasing duties.

• Update daily receiving in the Purchasing/Inventory system and generate a Daily Receiving report for food, beverage, non-food and beverage on a timely basis.
• Ensure all goods received are delivered to the correct storage place/holding area.
• Maintain the highest level of business integrity in dealing with vendors and delivery persons.
• Check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure correct type, quantity, price and quality, and maintain safe, sanitary and organized storage.
• Issue, store, price and rotate all incoming goods for the hotel and maintain a good balance between par levels and on hand quantities in accordance with business needs.
• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards are complied with.
• Ensure that all non-food and beverage deliveries coincide with an approved purchase order; investigate deliveries without purchase orders.
• Inspect the physical condition, check quality and count or measure the quantity and weight of all items at the time they are received before storage.
• Accept delivery of all departments and contact originating department for verification and inspection of goods.
• Ensure deliveries are received at the designated receiving area only.
• Stamp and sign all invoices upon receipt and file accordingly.
• Complete receiving reports inclusive of food, beverage, non-food and beverage on a daily basis.
• Use the computer system to complete all receiving tasks daily.
• Maintain perpetual inventory for all liquor and wine on current basis.
• Participate in daily, weekly, monthly, quarterly and annual inventories as required.
• Complete food, beverage, groceries, sundries and non-food stock replenishment as required and process Purchase Orders.
• Ensure loading dock and receiving areas are kept secure, clean and organized.
• Follow up with vendors regarding discrepancies, back orders and advise management accordingly.
• Fill all requisitions and rotate perishables; label wine and liquor bottles according to outlet color‑coded system.
• Handle all issues and deliveries of goods to appropriate departments within the hotel sub‑cellar.
• Move pallets and use pallet jack, dollies, carts, and hand trucks as needed.
• Record food delivery temperatures during inspection of physical condition, quality and quantity.
• Ensure that all vendors provide receiving slip with truck temperature noted.
• Perform other tasks or projects as assigned by hotel management and staff.
• Adhere to meal break policy and proper payroll procedures.

• Solid interpersonal and relationship‑building skills to work with cross‑functional teams.
• Ability to apply an ethical approach to influence outcomes and serve as a role model.
• Proactive, with technical knowledge of generally accepted accounting principles.
• Work authorization for the location is required.

• Be part of a cohesive team with opportunities to build a successful career with global potential.
• Have access to a robust benefit plan.
• Engage in diverse and challenging work.
• Derive pride in work well done.
• Be recognized for excellence.

Hourly Rate of pay: $29.90 to $42.87 an hour.

Four Seasons is an Equal Opportunity, affirmative action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. EEOC is The Law: (Use the "Apply for this Job" box below)./