Site Services Administrator

Job Title

Site Services Administrator II (Vendor Relations and Payments)

Inva Gen Pharmaceuticals, Inc.

550 South Research Place, Central Islip, NY 11722

Full Time/ Hourly

$18/hr - $26/hr

In addition to a fulfilling career and competitive salary, the Company offers a comprehensive benefits package to include a 401(k) savings plan and matching, health insurance – medical/dental/vision, health savings account (HSA), flexible spending account (FSA), paid time off (PTO) - vacation/sick/flextime, paid holidays, short-term disability (STD), long-term disability (LTD), parental leave, paid and unpaid family leave, employee discounts, and other benefits.

General Shift, Typically, 9:00 AM to 5:30 PM ET.

Must be able to work some weekends or extended hours based on business needs. Onsite, in-person. No remote work.

• Reconciling vendor contracts and invoices, as well as invoice to purchase order price variances.
• Maintaining daily logs and activities for services provided.
• Processing purchase requisitions (PRs) and purchase orders (POs).
• Tracking and reporting vendor supplies, services, work schedules and hours logged.
• Analyzing data, track and forecast budget expenditures.
• Helping manage projects and coordinate activities, conduct third-party supplier due diligence and support change efforts.
• Setting up, planning, and coordinating with vendors.
• Maintaining and creating detailed, accurate reports and workflows.
• Tracking and tracing all accounts payable (AP) deliverables.
• Performing internal audits and supporting eternal efforts for oversight and accountability. Completing ad hoc reporting and data entry as needed.
• Finding vendors and proposals based on URS.
• Creating and tracking Capital Expenditure Requests (CER), SAP Purchase Requisition s (PRs), and Good Receipt Notices (GRNs), and other services and payment transactions. Securing vendor quotes for analysis and providing technical comparisons for OPEX and CAPEX expenditures.
• Working with Global (India) and U.S. Supply Chain/Procurement, Finance, Facilities, Warehouse Departments and other stakeholders and managers as designated by the Department Head.
• Drafting vendor requirements and criteria, develop the scope of services for projects and contracts and manage execution from planning to inception and completion.
• Developing a system for accurate and comprehensive electronic recordkeeping related to special projects, contractual vendor relationships and departmental initiatives.
• Performing other site services and vendor relations duties as assigned.
• Partner with other functional teams on payment-related matters and transactions to include serving as backup to similar roles in departments like but not limited to Engineering and Facilities, HR, and EHS.

• A minimum of a high school diploma/GED, or foreign equivalent education credential is required. An associate's degree or higher in business administration, engineering, pharmaceutical sciences or relevant field of study from an accredited institution is preferred.
• Must fluently speak English as a first or second language.
• Must fluently communicate and understand (read and write, present) in English.

• A minimum of three (3) years of experience in facilities, procurement/purchasing, site services, or vendor relations in an industrial manufacturing setting is required
• Possess knowledge of Cipla's capital expenditures, procurement, financial/accounts payable processes.
• Handling and overseeing CAPEX approvals from budgeting and request creation through to product and/or services delivery.
• Experienced using SAP, Concur Expense Reporting, and CER systems proficiently.
• Cimmra Portal user experience preferred.
• Experience leading or contributing to vendor systems integrations is preferred.
• Creating PRs, POs, and GRNs.
• Interfacing vendors and handling payments on behalf of the Company.
• Excellent customer service skills and experience handling difficult people, and defusing and deescalating situations.
• Managing multiple projects and prioritizing workload.
• Collaborating and working with a diverse range of…