Advancement Associate, Administrative​/Clerical

Overview

Razom, which means “together” in Ukrainian, is dedicated to upholding the principles of the Revolution of Dignity (Maidan) and actively contributing to the establishment of a secure, prosperous, and democratic Ukraine. We achieve this by creating, inspiring, and collaborating on initiatives that motivate people to think, partner, and do.

Razom is seeking a dedicated, organized, and mission-driven associate to join the Advancement team and help in the creation and implementation of strategies that ensure sustainability and organizational growth. This role supports Advancement operations including project management; engagement with internal and external stakeholders; supporting special events; assisting with platforms related to communications and donor relations; coordinating gift processing and stewardship; and managing inventory and materials.

The ideal candidate is a people person with excellent communication skills, strong organizational and analytical abilities, and comfort solving problems in a fast-paced environment.

Chief Advancement Officer; this role is a partner to multiple functions across the department like Donor Stewardship, Operations, and Events.

• Provide administrative and coordination support for regular advancement activities and special projects (such as campaigns, process improvements, communications projects), ensuring tasks are tracked and completed on time.
• Maintain organized systems for calendars, deadlines, templates, standard operating procedures, and shared resources to improve team consistency and efficiency.
• Produce routine reports and lists (e.g., acknowledgement status, event RSVP summaries, stewardship activity).

• Coordinate donor acknowledgement and recognition processes, including receipts, gift thank-you letters, and stewardship touchpoints. Ensuring timely acknowledgment and accurate recording.
• Assist with donor reporting preparation by gathering information, formatting content, and tracking timelines to completion.
• Track and support the integrity of our database, ensuring each constituent’s story and connection to Razom is carefully recorded. Maintain accuracy of contact information, communication preferences, relationships, and engagement history.
• Triage/manage donations, support Razom, and Razom News inboxes

• Provide administrative and coordination support to the Major Giving program, including scheduling, brief preparation, and follow-up tracking.
• Assist with prospect and donor research support as needed, including compiling background information and summarizing engagement history.
• Help keep the donor pipeline organized by supporting updates to moves management records, contact reports, and task reminders in the CRM.

• Support planning and execution of fundraising and donor engagement events (virtual and in-person), including timelines, run-of-show, guest lists, invitations, RSVPs, seating, and day-of logistics.
• Coordinate event communications that inspire participation, including follow-up, reminders, confirmations, thank-yous, and post-event notes.
• Assist with vendor coordination, venue logistics, catering, A/V, materials, and internal stakeholders to support smooth event delivery.
• Help create a warm environment that encourages philanthropy.

• 1-3 years of relevant experience in development/advancement, nonprofit operations, event coordination, administration, or a similar role.
• Demonstrated ability to manage multiple projects with strong attention to detail and follow-through.
• A optimistic and proactive problem-solver who enjoys working both collaboratively as part of a team, and independently as a project owner.
• Strong written and verbal communication skills, including comfort drafting donor-facing messages, and ability to maintain confidentiality with sensitive information.
• Experience working with databases/CRMs and project management software (e.g. Asana) is a plus.
• Proficiency of Ukrainian language/knowledge of Ukrainian audiences is a plus.

Razom offers generous paid time…