Executive Assistant & Office Manager

Overview

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A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Executive & Team Support

• This role will be supporting the Global Head of Macro & Customized Investing, the Head of Global Fixed Income and the Head of Multi-Asset Macro Investing based out of the NY Office.
• Provide high‑level administrative support to investment team members, including complex calendar management, meeting coordination, and travel arrangements.
• Prepare polished presentations, reports, and professional documentation.
• Maintain and safeguard confidential information, including sensitive personnel files.
• Coordinate and manage departmental projects from planning through completion.

Office Operations & Facilities Management

• Serve as the primary point of contact for daily office operations in the New York office.
• Oversee workspace logistics, including seating assignments, office moves, and new‑hire workstation setup.
• Maintain a well‑run, professional office environment by managing supplies, vendor relationships, equipment maintenance, and service contracts.
• Partner with building management on security access, maintenance issues, and safety procedures.

Events, Logistics & Cross‑Functional Coordination

• Plan and manage on‑site events, all‑hands meetings, client visits, and employee engagement activities.
• Coordinate effectively with executive assistants across departments and global offices to ensure smooth communication and alignment.
• Liaise with key stakeholders across HR, IT, Facilities, and other internal partners to ensure seamless day‑to‑day operations.
• Track and manage business and office expenses, ensuring compliance with company policy.
• Process invoices and manage office‑related budgets with attention to accuracy and cost efficiency.

Employee Experience & Onboarding

• Support onboarding for new hires, including office orientation, IT coordination, and workspace readiness.
• Promote operational efficiency by anticipating needs and identifying opportunities for process improvements.

• Full time in office, 5 days
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace – the mindfulness app
• Corporate membership to Class Pass and other health and well-being benefits
• Unique employee events and programs including a 14er challenge
• Complimentary beverages, snacks and all employee Happy Hours

Must have skills

• 5+ years of experience supporting senior leaders in an Executive Assistant or similar role.
• Advanced clerical and administrative skills.
• Strong proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Highly organized and extremely detail‑oriented.
• Ability to multi‑task and manage competing priorities.
• Anticipates needs proactively while driving change and resolving conflict.
• Strong problem‑solving and decision‑making abilities.

Nice to have skills

• Team ‑ oriented and collaborative.
• Strong coaching and influencing skills.
• Ability to work effectively with a variety of personalities.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel), Teams, and Zoom.

Supervisory responsibilities

• No

Potential for growth

• Regular training
• Continuing education courses

• The base salary range for this position is $120,000-$125,000. This range is estimated for this role. Actual pay may be…