Executive Assistant to Chief Executive Officer

Fredriks is a global talent solutions platform built for private markets. With teams on the ground in New York, London, Tokyo, Hong Kong and Singapore
, we partner with investors and companies to secure the leadership talent that drives growth and value creation.

The role will be hybrid with 3 days per week in Fredriks Manhattan office.

• Own and manage a highly complex, ever-evolving global calendar across multiple time zones, ensuring the CEO's time is maximised and protected
• Schedule, coordinate, and confirm internal and external meetings, interviews, and calls — from board meetings to client lunches to multi-city roadshows
• Proactively resolve scheduling conflicts, anticipate clashes in advance, and brief the CEO ahead of all engagements
• Manage recurring rhythms — weekly leadership calls, quarterly reviews, board meetings — ensuring preparation materials are in place

• Arrange complex international travel itineraries spanning multiple countries and time zones, including flights, hotels, ground transport, and visas
• Prepare detailed travel packs with schedules, contacts, briefing notes, and logistics for every trip
• Anticipate disruptions and act quickly to rearrange plans as needed, always minimising the CEO's stress

• Manage a high-volume email inbox — triaging, drafting responses, escalating urgent matters, and filtering noise
• Serve as the first point of contact for clients, candidates, investors, and senior stakeholders reaching out to the CEO
• Draft, proofread, and send correspondence on behalf of the CEO with accuracy and in their voice
• Liaise seamlessly with counterparts at global partner organisations and across Fredriks' five offices

• Build strong working relationships with the CEO's key clients, candidates, and contacts — acting as a trusted, professional extension of their office
• Maintain an up-to-date contact database and relationship log, tracking engagements and flagging follow-ups
• Work closely with Global C-Suite in maximise CEO's efficiency and performance
• Coordinate with senior leaders across the London, Hong Kong, Singapore, and Tokyo offices on cross-regional initiatives

• Prepare briefing documents, background research, agendas, and presentations for all key meetings
• Attend selected meetings to take minutes, track actions, and ensure follow-through on commitments
• Manage the CEO's action list and ensure nothing falls through the cracks

• Lead or support special projects as directed by the CEO — ranging from office initiatives to business development research
• Conduct ad hoc research and analysis, presenting findings clearly and concisely
• Support on-boarding of new hires and manage relationships with key vendors and service providers

• Manage expense reporting, invoicing approvals, and budget tracking on behalf of the CEO
• Maintain organised digital filing systems, ensuring critical documents and contracts are accessible and up to date
• Coordinate with the office manager and operations team on facilities and office needs relevant to the CEO's office

• Bachelor's degree or equivalent experience
• Google suite & Canva
• Communication skills, written/verbal
• Ability to prioritize and meet deadlines
• Keep information confidential