Office Manager

Office Manager
Location: New York, NY
Employment Type: Full-Time
Schedule: Monday through Friday, Standard Business Hours
Salary: Based on Experience

We are seeking a highly organized, analytical, and proactive Office Manager
to oversee financial operations while also supporting office administration, payroll coordination, and HR-related processes. This is a multifaceted role ideal for someone who enjoys balancing financial precision with operational oversight and workplace coordination.

The Office Manager will play a key role in maintaining financial accuracy, supporting payroll and time tracking processes, managing office operations, and ensuring smooth employee lifecycle transitions. This position requires strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic professional environment.

• Maintain a safe, organized, and welcoming office environment for employees and clients
• Manage office moves and new office build-outs
  , coordinating logistics and vendors
• Resolve facility-related issues promptly
  , minimizing disruption to productivity
• Interact with building management and third-party vendors/contractors
• Oversee inventory management
  , ensuring supplies align with operational needs and budget
• Identify cost-saving opportunities without compromising employee satisfaction or quality
• Monitor office and facility expenses
  , identifying variances against budget
• Plan and execute office events that support a positive workplace culture
• Communicate office and facility updates to relevant stakeholders in a timely manner

• Monitor time entry compliance
  , performing daily, weekly, and month-end follow-ups
• Track in-office attendance and manage PTO records
• Reconcile time entries to payroll for hourly employees
• Reconcile employee expenses to time and billing platforms
• Prepare monthly commission reporting for payroll processing

• Manage employee onboarding and offboarding processes
  , including workspace setup and technology coordination
• Oversee employee professional education compliance
  , including licensing requirements
• Ensure continuing education documentation is properly maintained
• Manage relationships with CPAmerica and third-party continuing education providers
• Maintain organized HR-related records and documentation

• 2–4 years of experience in bookkeeping, facilities management, workplace operations, or HR support
• Strong communication and organizational skills
• Strong analytical and critical thinking abilities
• High attention to detail and accuracy
• Ability to manage multiple responsibilities simultaneously
• Proficiency in accounting systems and Microsoft Excel
• Bilingual in Spanish and English preferred but not required
• Passion for contributing to a positive and productive workplace environment