Academic Program Specialist - Audiology

Position Details

Brooklyn College of the City University of New York (CUNY) invites applications for an Academic Program Specialist for the Doctoral Program in Audiology (Au.D.) in the Department of Communication Arts, Sciences, and Disorders (CASD). The Academic Program Specialist will work predominantly at the Brooklyn College campus in Brooklyn and is expected to work some days at the Graduate Center in Manhattan.

Reporting to the Chair and Program Director (PD), the specialist coordinates program administrative tasks and serves as a resource for applicants, students, and faculty on procedures and policies of the Doctoral Program.

In addition to the CUNY Title Overview, the typical duties include but are not limited to:

• Manage office functions such as communications/customer service, meeting schedules, work plans, staff assignments, and information distribution. Administer both on‑campus and remote needs for related program students, staff, faculty, alumni, and members of the public on a variety of tasks including telepractice, local and remote data management, mailing, and web‑based meetings and other platforms.
• Responsible for budget/transaction processing, office supply ordering and tracking equipment for the program. Document administrative processes.
• Monitor and update the AuD program’s website and Brightspace related learning management systems (LMS) sites in consultation with the PD and/or relevant faculty.
• Serve as liaison to various campus offices including admissions, financial aid, and fiscal offices, as well as to offices on peer campuses. Manage office records and organize information flow to and from the campus‑based programs.
• Maintain adjunct faculty personnel files, including certification documentation, new appointments, rank changes, and teaching and student evaluations. Maintain and update databases and digital files for faculty, students, and committees.
• Support the planning, coordinating, and managing workshops, conferences, colloquia, and speakers' programs. Schedule meetings, including logistics; arrange meeting space, audiovisual equipment, catering, and related correspondence.
• Assist with accreditation and reaccreditation reporting and visits.
• Collect syllabi from all AuD faculty members and review to ensure compliance with Brooklyn College standards and post to the LMS and/or other archival platforms. Support faculty in ensuring proper posting of textbooks and related information such as posting of grades, verification of enrollment, etc.
• Assist the PD/APD or designee and related program personnel in preparing and maintaining program documents, including handbooks, recruitment materials and materials for review by program and college committees; liaise with committee point persons; maintain databases to track affiliation expirations and related deadlines.
• Assist with the orientation and registration process for incoming and continuing students and support alumni engagement.
• Draft confidential reports, make administrative decisions regarding the compilation, storage, and scheduled destruction of program‑related student, personnel, client, and research records, and manage faculty, staff, student, alumni, and client/patient data with confidentiality.
• Collaborate in the coordination of clinical schedules of students, faculty and staff from three academic programs: accredited Au.D Program in Audiology, B.A Program in Communication Arts, Sciences and Disorders, and the M.S. Program in Speech‑Language.
• May supervise office staff and student workers.
• Perform related duties as assigned.

Bachelor’s Degree and four years’ relevant experience required.

• Proficiency in Microsoft Word, Excel, and Adobe Acrobat, and be familiar with online administrative platforms and social media. Experience with CUNYFirst and Dropbox a plus.
• Great communication skills across oral, written, and electronic platforms.
• Possess high stress tolerance, flexibility, and a collaborative approach in a dynamic, busy department that serves a diverse range of individuals.
• Excellent time management and multitasking skills.
• Experience working with budgets and numbers.
• Ability to work at…