Operations Executive Assistant

Hybrid Contract Role – Office in Midtown East NYC

$34 -$42 per hour

ASChas delivered strategic communications and public engagement solutions for over 30 years. We’rethe bold, nimble, women-owned small business (WBE) crafting successful strategic communications, public outreach and public relations programs for government agencies,corporation sand nonprofit organizations across the country. We deliver integrated marketing and outreach programs that raise awareness, increase equity, andengage Americans on important issues related to transportation, energy/climate, economic development, and housing.

The Operations Executive Assistant (Ops EA), reporting directly to the CEO &Founder provides high-level administrative and operational support to leadership while managing day-to-day business operations. Key responsibilities include calendar management, email management, travel logistics, vendor coordination, and process improvements to enhance efficiency. They act as a liaison between executives and internal/external stakeholders (primarily internal), maintaining strict confidentiality while optimizing workflows.

This primary responsibility covers two areas. First, the Ops EA will provide support to a busy CEO including calendar management, document management and preparation, email management and travel logistics.

Second, the Ops EA will partner with the CEO in the development and implementation of comprehensive operational processes and strategies aligned with business objectives in the areas of internal communications, team relations, and general day-to-day business operations.

Assisting in the development, implementation, and improvement of business processes and procedures.

Coordination and management of systems and stakeholders to drive various projects to increase operational efficiency.

Preparing reports, tracking key operational metrics, and creating spreadsheets to monitor performance.

Drafting, proofreading, and distributing communications, as well as organizing meetings.

Previous experience in an administrative, operational, or executive assistant role. Experience with Government contracting and certifications is a plus.

• Mastery in Microsoft Office platform;specifically,Outlook,Word, Excel,Share Point
• Mastery of Adobe Acrobat Pro
• Experience with AIand willingness to expand its adoption within the organization
• Experience with project management software; is a plus.
• Basic knowledge of Quickbooks
  
  Online & Quickbooks Time

Strong written and verbal communication skills for liaising between departments.

Excellent time management, prioritization, and multitasking skills.

Ability to handle sensitive company information with discretion.

Applicants only, no recruiters.

Only applicants under consideration will be contacted. Please apply via Linked In.

ASC does not discriminate in its hiring practices; all qualified applicants will receive consideration for employment without regard to race, color, sex, religion, or national origin.

Arch Street Communications (ASC) is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Arch Street Communications (ASC) makes hiring decisions based solely on qualifications, merit, and business needs at the time.