Practice Group Center Legal Executive Assistant Coordinator – Corporate & Tax

At Fried Frank, we’re a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values — excellence, integrity and collaboration — and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth.

We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm’s success, driving innovation, operational excellence and exceptional client service across all areas of the firm.

We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you’ll be supported, inspired and empowered to build an exceptional career.

Provides administrative support to corporate and tax attorneys as part the Corporate & Tax Practice Group Center (PGC), coordinating a small team of Legal Executive Assistants (LEAs). Coordinates workflow and monitors, implements, and safeguards best practices, policies and procedures for the optimal operation of the team. Collaborates with Business Services staff as needed to achieve goals and resolve issues. Reports to the Manager of Legal Executive Assistant and Paralegal Services.

On a day-to-day basis, works under the direction of the attorneys to whom the PGC is assigned, and in collaboration with other LEAs as needed. Coordinates overflow support for the attorneys with the Document Processing Center (DPC), and interfaces with other Fried Frank employees at all levels of administration.

• Coordinate workflow using the Service Now workflow tool.
• Participate in meetings with third-party vendor regarding the maintenance and optimization of Service Now.
• Act as a point of contact regarding all operations of the Corporate & Tax PGC.
• Communicate with management regarding all issues beyond the scope of the coordinator role that require attention.
• Review and analyze Service Now production data with management.
• Assist with Service Now training for other LEAs.
• Assist with onboarding responsibilities for new associates including:
• Meet with new associates during their first week to introduce yourself as the Coordinator in addition to their designated first point of contact (LEA) within the team.
• Contact Help Desk to add new associates to the FFHSJ Corporate & Tax PGC Attorneys email distribution group.
• Assign a Legal Executive Assistant LEA in Work Assignment Sheet (WAS) database for associates within the M&A/PE group.
• Provide phone coverage to associates from the Class of 2020 or earlier, in accordance with firm policy.
• Orient new associates to the location of their assigned mailbox and nearest printer(s).
• Conduct follow-up check-ins during the first and subsequent weeks to address questions and ensure a smooth transition.
• Maintain and update FFHSJ Corporate & Tax PGC Assignments master spreadsheet to reflect associate arrivals, departures, and leaves/secondments.
• Maintain and update scheduled team PTO in FFHSJ Corporate & Tax PGC team shared calendar in Outlook.
• Review and approve LEA timesheets on a weekly basis.
• Enter attorney Client Development activities in Inter Action Web.
• Calendar management (e.g. meetings, appointments, filing deadlines and client-related activities).
• Coordinate travel arrangements (e.g. ground, rail and air); prepare itinerary.
• Submit expenses through Chrome River (e.g., travel expense reports and disbursement requests).
• Screen telephone calls; record accurate…