Leasing Administrative Assistant

Position Overview

The Leasing Administrative Assistant supports the leasing agents at our Independence Plaza property in Tribeca. This is an exceptional opportunity for a detail oriented, personable individual to exercise their gained experience working for an established New York City landlord.

Department: Leasing
Location: Independence Plaza
Compensation: $50,000 - $60,000 / year

• Answering, screening and forwarding phone calls for Leasing Agents.
• Maintaining detailed up to date, real-time records of clients for office staff.
• Handle multiple lines of communication email, phone, text, teams messaging.
• Coordinate appointments for walk-ins, brokers and building staff for building tours and management inspections.
• Maintain and organize multiple office calendars.
• Direct applicants to appropriate building staff.
• Ability to prioritize work independently based on office needs
• Miscellaneous administrative tasks, including sorting and mailing leases, all leasing department filing, assisting leasing agents as needed.
• Run all daily leasing reports and distribute.
• Assist in contacting tenants (calls, emails).
• Assist in maintaining website updates.
• Such other tasks or assignments as required by management.

• Must have a strong passion for organization and details.
• Ability to engage in telephone communications in an efficient and professional manner.
• Must be fluent in Office 365 Microsoft Outlook, Word, and Excel.
• Ability to write and communicate effectively and professionally with high attention to detail.
• Knowledge of basic office machine systems such as copy machines and scanners.
• Ability to troubleshoot independently.
• Self-motivated, ability to work independently.
• Ability to multi-task effectively while maintaining attention to detail.
• Ability to function effectively in a high-volume customer service environment maintaining professional and friendly demeanor.
• Must have strong attention to detail and excellent analytical ability.
• Must have previous administrative background supporting multiple employees and/or small office.
• Must be able to work an 8‑hour in‑person shift Monday to Friday.

• Must be able to sit and stand for extended periods of time.
• Must be able to communicate both on the phone and in person with our clients to resolve issues and manage the business.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
• Capable of working extended hours, including evenings, weekends, and holidays as necessary.

• High school diploma or equivalent required; some college preferred.
• Some administrative experience preferred over real estate background.