Executive Assistant

Growing Manhattan based Real Estate Firm is seeking an Executive Assistant to join its NY office. The primary day-to-day role will be to provide executive support to the senior management team. This role will report directly to the Chief Operating Officer.

• Originate and edit documents and presentations, including contracts, leases, correspondence, using MS Office Suite of products.
• Manage and coordinate executive calendars.
• Assist with company marketing initiatives and brand presentation.
• Maintain professional relationships with tenants, clients, high level executives, assistants, and vendors.
• Coordinate meetings, including conference room scheduling, set-up and break-down, meal ordering and IT requirements.
• Oversee office management, including ordering supplies, office maintenance, stocking of refrigerator and overall appearance and cleanliness of office.
• Maintain filing system and storage of documents.
• Arrange executive travel as needed.
• Provide support to accounting department including, banking, filing, data entry into accounting system.
• Arrange for messengers and mail delivery.
• Knowledge of Yardi a plus

• Minimum 5-7 years of experience in comparable roles.
• Highly organized, good team player, and independent problem solver.
• Exceptional time management and prioritization skills to manage multiple projects with significant responsibilities and competing priorities. Strong communication skills (oral, written and interpersonal).