Office and Event Coordinator; NYC

Location:

NYC (Midtown) | $24.00 - $28.00 Hourly Rate

We are currently recruiting for a Corporate Office / Events Coordinator in NYC (Midtown). This role is a temporary part-time 4 days week. Hybrid in-office 2-3 days = 25 - 28 Hours per week for approx. 3 months (possibly longer). The coordinator will support speaker management, event logistics, and education program administration for conferences. This role ensures seamless speaker onboarding, deliverable collection, agreement tracking, and onsite coordination, while also supporting program operations.

$24.00 - $28.00 Hourly Rate

• Coordinate Speaker Vetting & Management
• Add and manage new speakers within the vetting system
• Create and maintain accurate speaker profiles in MS Dynamics
• Track and update vetting status for all speakers
• Prepare and distribute speaker agreements
• Monitor and track agreement execution status, particularly for large event
• Communicate with speakers to collect required materials, including headshots and bios
• Assist in developing and organizing session call sheets
• Resize and format headshots to meet app specifications
• Ensure timely and accurate submission of all speaker materials
• Assist with event logistics & coordination
• Schedule and coordinate prep calls for events
• Manage calendar invites and speaker participation tracking
• Coordinate with internal teams to ensure accurate program information
• Provide real-time website updates to the web team during onsite event execution
• Provide support to education program
• Process and add new registrants to portal
• Monitor and respond to inquiries in the inbox
• Provide general administrative and operational support for initiatives

• Strong organizational and project management skills
• Excellent written and verbal communication abilities
• Detail-oriented with the ability to manage multiple deadlines
• Experience working with CRM systems (e.g., Dynamics) preferred
• Ability to work cross-functionally and support live event environments

Local candidates only. Must be in a commutable range to NYC – Midtown office. No sponsorship. Must be a US citizen / green card holder. To apply email resume to p