Executive Assistant to CEO-Global Fashion -Travel

Position: Executive Assistant to CEO-Global Fashion House-Travel
Location: New York

Executive Assistant to CEO-Global Fashion House-Travel Full time

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The Windfall is partnering with a Global Fashion House seeking to hire an Entrepreneurial Minded Executive Assistant to support the CEO. This opportunity requires the Executive Assistant to be a true business partner and extension of the CEO. This role requires travel domestically, internationally predominantly to France/Europe, and requires presence in the office five days a week. The company is an established institution while continuing to grow, and the CEO & C-Suite need a highly skilled and hungry candidate to manage their office, support their UHNW clients, their Vendors, be heavily involved in large scale company events, market weeks, project management and much more.

This is a great opportunity for an incredibly smart and savvy candidate seeking a very fast paced, high visibility role in the fashion industry! The ideal candidate is someone who is keen to hit the ground running, grow the role and take on more responsibilities over time as the company expands. The successful candidate will be highly organized, proficient in Excel, have extreme attention to detail and follow up, capable of learning new technologies quickly, be extremely discreet, confidential and will be excited about joining an established company at a pivotal growth time!

This role is working in office Monday-Fridays 8/8:30-6/6:30 with the flexibility to be available after office business hours and travel for the needs of the business.

RESPONSIBILITIES:

Meeting Preparation:
Prepare CEO for meetings; draft documents; collaborate with others to ensure correct attendees are included, clarifying objectives, agendas, outcomes, and follow ups Travel:
Coordinate travel, track relationship touch points, international and domestic travel arrangements both commercial and private, detailed itineraries, hotel, transportation, ground transportation, events and restaurant reservations

Event Management:
Oversee large-scale, company wide events, award dinners, Vendor appreciation events, board meetings. Collaborate with team members on event planning and execution while owning the process

Organization-including maintaining group schedules, coordinate calls and events, help track deliverables and keep track of key dates on calendar, materials for board meetings, Vendor presentations, etc.

Presentations and Reports: maintain library of reports and analysis and take requests for data

Work expertly on a PC in Office & Excel Spreadsheets, creating charts and graphics to input in reports and analyses.

Heavy travel and expense coordination

S&O:
Special Projects:
Conduct research, develop policies, implement systems and procedures, and support cross-department collaboration

Personal work as needed for CEO and team Calendar and Time Management:
Examine CEO's and team's priorities regularly and strategically manage their calendars

Ad hoc projects as needed

REQUIREMENTS:

Bachelor’s degree from an accredited institution

Excellent oral and written communication skills

Extremely strong organizational skills

Proficiency in PC & MS Suite5+ years experience in an administrative role, preferably in financial services, Luxury good or a similar corporate environment

Strong work ethic

Impeccable attention to detail

Proactive, Reliable, Resourceful Ability to prioritize multiple tasks

Love of the fashion industry

PACKAGE:$140-150K Base Salary Discretionary Bonus Covered Health Benefits
401k Match Commuter Benefits Corporate Employee Discount#ZRApply to Job You can choose to drop your resume to complete your application faster. You can still fill your profile manually.

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