Operations Coordinator

At Trunk Tools, we’re the leading AI company revolutionizing construction, the second-largest industry on earth. We recently raised a $40M Series B led by Insight Partners, bringing our total funding to $70M from top-tier investors including Redpoint and Innovation Endeavors. This new round is fueling our next phase of growth as we scale AI agents across the jobsite.

Our mission is to build the future of construction through intelligent automation. Despite being a $13+ trillion industry, construction still runs largely on analog processes, we’re changing that by embedding AI directly into field operations.

Founded by builders and technologists (Stanford, MIT), our team has delivered software used by over 140,000 field professionals, impacting millions of users and contributing to $10B+ in built projects. Many of us come from the field ourselves, giving us a deep understanding of the industry’s unique challenges.

After years of building the “brain” of construction, we’re now launching production-ready AI agents, starting with intelligent document processing and Q&A, and rapidly expanding into core operational workflows. Our team has doubled in the past year, and with 65+ employees (25+ engineers), we’re scaling fast and entering a period of hypergrowth. This is a rare opportunity to join at an inflection point.

We're looking for a Part-Time Operations Coordinator to be a key operational support of our People team and provide an exemplary workplace experience. This is a generalist role that sits at the intersection of operations and office management, supporting everything from employee documentation and compliance to workplace programs and the day-to‑day feel of our office environment. You're someone who thrives on variety, takes pride in the details, and genuinely cares about the employee experience.

This is a part‑time position for two (2) days per week in our NYC office.

• Assist with headcount and HR metric reports, and perform data analysis using Excel tools such as pivot tables and v‑lookups
• Support compliance and administrative processes, including I‑9 audits, leave of absence projects, benefits administration, performance cycle execution, and HR record‑keeping
• Assist with recruiting coordination and contribute to the continuous improvement of ops workflows, team meetings, and company‑wide initiatives

• Assist in the planning and delivery of an exemplary employee experience across programs, including large‑scale events, day‑to‑day office support, swag, and team building events, while partnering with the Operations team on new initiatives
• Maintain the office’s overall look and feel, creating and documenting operational standards where they don’t yet exist
• Support the planning and execution of company onsites, coordinating logistics such as venue sourcing, catering, materials, and on‑site setup to ensure a seamless experience for all attendees

• 1‑2 years of experience in HR, People Ops, office management, or an administrative role (internship counts)
• Strong attention to detail and a high bar for data accuracy
• Excellent organizational and time management skills, with the ability to juggle competing priorities
• Clear, professional communicator with a service‑oriented mindset
• Discretion when handling sensitive employee information

• Exposure to an HRIS platform; familiarity with Justworks is a plus
• Experience coordinating events or supporting office operations
• Some familiarity with recruiting coordination or ATS tools
• Basic understanding of HR compliance concepts (I‑9, leave administration, etc.)

• Proactive and solutions‑oriented; you flag problems and come to the table with ideas
• Comfortable working in a fast‑moving environment where not everything is documented yet
• Genuinely excited about both the people side and the operational side of the role

🎖️ A close‑knit and collaborative early‑stage startup environment where every voice is heard and every opinion matters

💰 Competitive salary and stock option equity packages

🏥 4 Medical Plans to choose from including 100% covered option.…