Confidential Executive Assistant

Confidential Executive Assistant

The Office of Human Resources is seeking a proactive, highly organized, skilled, and dependable administrative professional to serve as the Confidential Executive Assistant to the Executive Director of Human Resources. Reporting directly to the Executive Director, the Executive Assistant will manage day-to-day operations and provide high-level administrative support.

• Maintaining the highest level of confidentiality, professionalism, and diplomacy in all interactions
• Handling incoming calls and in-person inquiries; screening visitors and providing assistance as needed.
• Reviewing and ensuring the accuracy of Human Resources documents, including drafts, reports, HEO letters, reappointment letters, and personnel and budget letters, prior to signature.
• Managing multiple assignments simultaneously and independently with minimal supervision.
• Collecting and organizing monthly metrics and timesheets for direct reports.
• Managing time and leave requests using calendar and Excel tracking systems.
• Maintaining organized filing systems and identifying opportunities to improve office processes.

Bachelor’s degree and four years of related experience required.

• Current CUNY employee.
• Four years of full-time executive office experience in higher education, including extensive interaction with administrators, faculty, and students.
• Demonstrated professionalism, discretion, and ability to maintain confidentiality.
• Exceptional attention to detail and strong decision‑making skills.

• Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule
• Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community
• Organizes, creates, and distributes key, complex management reports with a high degree of accuracy
• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow‑up activities
• Procures required internal and external resources and services and manages their utilization
• May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing
• Participates in special projects and efforts to improve unit effectiveness
• Performs related duties as assigned.

This position is excluded from union representation.

Higher Education Assistant

Non‑exempt

Salary commensurate with education and experience: $79,598-$86,741

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well‑being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Applicants must apply online by accessing the CUNY website y.edu and navigating to the following links:
Select “Employment”, then select “Search Job Postings” and find JOB  # 31879. Please attach resume and cover letter. References on request. Please do not include any other documentation.

For general assistance with your CUNYfirst application, please go to http://(Use the "Apply for this Job" box below). for information.

Open until filled with review of applications to begin March 13, 2026.

CUNY Job Posting:
Managerial/Professional

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job : 31879

Location: Bronx Community College

Job Type: Full‑Time