Administrative Assistant or Administrative Assistant Trainee; NY HELPS), Capital District

Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Capital District Psychiatric Center, P26510

New York State Office of Mental Health | Posted Feb 27

Full-time

New York

Entry (0-2 yrs)

Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.

• Answer phones, provide information to callers, take messages, and transfer calls as needed
• Manage calendars
• Create and manage paper and electronic filing systems
• Prepare correspondence
• Maintain inventory of office supplies
• Arrange for office equipment maintenance and service

Candidates from outside State Service can be considered under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program if they have two (2) years of administrative support experience, including use of office software, provision of customer service, business writing, and/or management of an office. Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55‑b/55‑c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non‑competitive promotion examination for the position of Administrative Assistant
1. Permanent appointment may be made by non‑competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non‑competitive promotion are met. The promotion field for the Administrative Assistant 1 position consists of candidates who have one year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

Candidates from outside State Service can be considered under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program if they have six (6) months of administrative support experience, including use of office software, provision of customer service, business writing, and/or management of an office. Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55‑b/55‑c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non‑competitive promotion examination for the position of Administrative Assistant Trainee
1. Permanent appointment may be made by non‑competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non‑competitive promotion are met. The promotion field for the Administrative Assistant 1 position consists of candidates who have one year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics). To be advanced to the full performance level of this title, you must successfully complete a training and development program.

Upon successful completion of a 12‑month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.

Candidates from outside State Service can be considered under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program if they have one year of administrative support…