Executive Assistant-Private Equity-Hybrid

Location: New York

Executive Assistant-Private Equity-Hybrid Full time

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The Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This will be working alongside other EAs on the Infrastructure Team. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be supporting 2-3 Directors and 2-3 associates.

They foster an empathetic environment with an amazing training program. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required.

RESPONSIBILITIES
- Travel arrangements and logistics across time zones
- Maintain and update Director and Executive's calendars
- Book and coordinate internal and external meetings
- Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)- Manage conference rooms for meetings
- Breakdown conference room after meetings
- Prepare material, update and edit presentations
- Print, bind and distribute presentations
- Arrange and coordinate internal/external conferences
- Coordinate with Portfolio Companies and Executives
- Handling of confidential information and materials
- Register and update contacts in internal databases
- Expense reporting
- Back-up other EAs
- Coordination of international meetings
- Assist with office-wide projects and events, as needed

REQUIREMENTS- 5+ years of EA experience in finance, consultancy or tech Experience and interest in;

- Travel and logistic coordination (domestic and international)- Heavy calendar management
- Working with databases
- Work in an international environment
- Communicating with executives
- Experienced computer user:
Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word
- Team-minded approach to tasks and projects
- Ability to multi-task and prioritize/re-prioritize as needed
- Service minded with a ”can do” attitude
- Focus on quality and a strong attention to detail
- Flexible style and the ability to seek solutions both independently and as part of a team
- Capable and driven to take initiatives
- Sound commercial judgment
- Strong communication skills
- Strong interpersonal skills (heavy coordination across business lines)
PACKAGE$ Base Salary Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits 4% 401k Matchi Phone & Laptop Commuter Benefits Breakfast, Lunch & Snacks Provided Daily#ZRApply to Job You can choose to drop your resume to complete your application faster. You can still fill your profile manually.

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