Office Admin Assistant

Office Admin Assistant

Location: New York City

Compensation: $75,000-$85,000 base salary

Employment Type: Full-time

We are seeking a reliable, organized, and proactive Office Assistant to support daily operations and ensure the office runs smoothly. This role blends traditional administrative support with office manager-level responsibilities
, making it ideal for someone who enjoys being the go‑to person and keeping a busy workplace functioning efficiently.

• Oversee day‑to‑day office operations, ensuring a clean, organized, and well‑supplied workspace.
• Act as the primary point of contact for office vendors, building management, maintenance, and service providers.
• Manage ordering and inventory of office supplies, snacks, equipment, and materials.
• Assist with coordinating meetings, conference rooms, and office-wide events.
• Greet and assist guests, clients, and new hires; support onboarding logistics.
• Handle mail distribution, shipping, deliveries, and courier coordination.
• Support the team with administrative tasks such as scheduling, data entry, filing, and preparing basic documents.
• Assist with ad hoc projects, team requests, and operational needs as they arise.
• Manage office calendars related to maintenance, cleanings, and service appointments.
• Help maintain a positive and professional office environment.

• 1-3 years of experience as an Office Assistant, Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational skills and a proactive, solution-oriented mindset.
• Comfort taking on office manager-style duties and wearing multiple hats.
• Excellent communication and interpersonal skills.
• Ability to multitask and thrive in a fast-paced office setting.
• Proficiency with Microsoft Office Suite and/or Google Workspace.
• Positive attitude, reliability, and strong attention to detail.

• Competitive base salary of $75,000-$85,000
• Full benefits package
• Growth opportunities within a supportive and collaborative environment