Executive Assistant

We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our President of the Legal Segment. This role will support and interact with senior leadership along with other team members and administrative professionals on complex scheduling project management and information requests. This role will provide support, including administration of travel, expenses, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Legal Segment President.

The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality and good judgment is required.

In this role as Executive Assistant, you will:

• Provide a wide range of administrative support that enhances the efficiency of the Legal Segment President, including the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Navan (formerly Trip Actions)).
• Support event planning and management team meetings including securing meeting spaces; managing meetings’ logistical needs (including catering and oversight of technology requirements); setting up meeting rooms, handling printing requirements and providing onsite support during the meetings. Handle a variety of tasks including processing expenses, invoices, and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner.
• Prepare domestic and international itineraries and travel arrangements for the Legal Segment President. Process and submit expense reports and any travel-related events or activities.
• Interact with senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities.
• Maintain the Legal President’s calendar via scheduling, vetting and prioritization of various items. Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.
• Identify, research, and resolve complex problems and issues referred by others. Establish strong business relationships with other administrative professionals internally to determine solutions swiftly.
• Responsible for accurate, timely response to work requests and work not typically directed or checked by others.
• Support of standing management led meetings and events.
• Project manage various initiatives and other projects and duties as assigned, including ad‑hoc requests.

You’re a fit for the role of Executive Assistant if you:

• Have a college diploma/University degree.
• Have 5+ years of experience providing executive support.
• Have advanced computer skills (MS Office, Word, PowerPoint, Excel, &Teams).
• Are proficient with billing, travel and expense management systems.
• Have experience in working within fast‑paced, complex, dynamic, multi‑cultural business environments.
• Have excellent oral and written communication abilities.
• Demonstrate exemplary judgement and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues.
• Have thorough knowledge of general office practices; resourcefulness in gathering data and getting answers to questions.
• Are detail orientated with the ability to work efficiently with complex information.
• Are a self‑starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time.
• Have proven organization skills including ability to shift focus between responsibilities quickly.
• Able to manage and prioritize multiple tasks in a dynamic work environment including a proven ability to meet aggressive deadlines.
• Are motivated to learn new skills in a spirit of continuous improvement and personal growth.
• Have a ‘can do’ attitude and will jump in to support others as needed.
• Have proven ability to establish close…