Grants Coordinator

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $67,000 - $70,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

As a member of the Pre-Award Team, the Grants Coordinator I contributes to CUIMC's research mission by supporting grant-related pre-award administrative activities for the basic sciences and other participating departments in VP&S.

In this role, the Grants Coordinator I will leverage strong organizational, analytical, and interpersonal skills to assist faculty in submission and pre-award administration of grants and contracts. Key areas of responsibility will include assisting PIs in the development, review, and submission of grants; tracking and managing application materials; assisting with the development of grant budgets; and maintaining records. Through this role, the Grants Coordinator I can expect to build their knowledge of grants administration terminology, processes, technology platforms, and regulations and learn to perform the full scope of pre-award grant management.

Exposure to academic grant-funded environments and a background in biological sciences or business are a plus, but more important are a strong customer service focus, ability to work collaboratively in a deadline-driven environment, and initiative.

• Trains under the direction of senior staff to gain a foundational knowledge and expertise in pre-award grants administration, with a primary focus on individual investigator grants. Stays informed about sponsor terms and conditions for submitting and administering grant awards.
  • Assists PIs in the development, review, and submission of all Federal, State, and foundation grant and contract applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive, and compliant proposal applications.
  • Assists with preparation of grant budgets and budget justifications based on the aims provided and RFA requirements in full compliance with sponsor/donor and CU policies, as well as engages with outside collaborators and establishes subcontracts.
  • Maintains detailed, up-to-date records of PI's other support, biosketches, and grant submission documents.
  • Responds to RFAs and summary statements and addresses issues prior to submission.
  • Ensures progress reports are prepared and submitted as required by sponsoring program.
  • Tracks the status of pending applications, follows up with investigator regarding review/funding status of application.
  • Supports investigators in responding to Just-In-Time requests.
  • Ensures files are complete for awarded applications, follows up with investigators and/or administrators regarding missing information.
  • Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities.
  • Performs all other duties as assigned.

• Works collaboratively and cooperatively with faculty, grant writers, VP&S proposal development, SPA, and the post-award team on all aspects of grant administration.
• Develops and maintains a positive relationship with funding agencies, collaborating organizations and multiple internal offices.
• Demonstrates professionalism and accountability in interactions with internal clients through clear, respectful, and timely communication and responsive follow-up.

• Participates in and/or supports assigned team projects and initiatives. Uses tools and reporting mechanisms to track progress and ensure timely communication of issues and status.
• Keeps current on all organizational policies, goals, and initiatives.
• Successfully completes all required university and department trainings

• Bachelor's Degree or combination of education and experience.
• Strong critical thinking and analytical skills.
• Customer service orientation, with the ability to interact and collaborate positively, constructively and effectively with multiple constituencies.
• Capacity to work independently and successfully within a deadline driven, multi-tasking environment. Ability to handle multiple projects and apply judgment to prioritize projects and tasks.
• Strong oral and written communication skills.
• Strong commitment to fostering diversity and equity.
• Working knowledge of Microsoft Office, including strong Excel skills. Ability and willingness to learn new systems and programs

• Prior experience in an academic grant funded environment…