Office Assistant

Our client, a boutique firm in the financial services industry, is seeking a polished and highly professional administrative professional to support their New York office.

This is a visible, client-facing position within a fast-paced financial services environment. The ideal candidate understands white-glove service, thrives in a detail-oriented setting, and approaches every task with ownership and pride.

• Serve as the first point of contact for clients and executives
• Provide a polished, high-touch guest experience
• Prepare and maintain conference rooms to exacting standards

• Liaise with building management
• Manage security badges and office access
• Handle mail and deliveries
• Partner with headquarters on administrative coordination

• Stock and maintain pantry and kitchen areas
• Unload dishwasher and keep shared spaces orderly
• Assist with light lifting of boxes and supplies
• Anticipate and proactively manage office needs

• Provide backup support to EAs
• Schedule meetings and manage Outlook calendars

• Experience in a professional corporate environment required (financial services strongly preferred)
• 1–3+ years in reception, office management, or hospitality-forward corporate roles
• College degree strongly preferred (open to exceptional candidates)
• Comfortable with light lifting and hands-on tasks
• Highly polished, organized, and detail-oriented
• Seeking a long-term opportunity (1–3+ years), not a short-term stepping stone

This role is best suited for someone currently working in a similar corporate front desk or office support role who takes pride in maintaining a high standard of professionalism and presentation.

If this sounds like you, apply directly or message me to learn more.