Human Resources - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non‑investment grade credit, real assets and secondary funds, all on a global basis.

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The Administrative Assistant role entails providing support to senior‑level leaders within the HR Business Partner team, including one SMD, two Managing Directors, and additional team members as needed. The responsibilities include:

• Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Managing global travel planning, scheduling and itineraries
• Updating and maintaining travel spreadsheet and organizing trip packets for travel
• Overseeing and planning weekly and monthly meetings
• Liaising with other organizations for scheduling and projects
• Answering calls and acting as a gatekeeper
• Acting as back‑up support for other senior‑level professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completing detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements, including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Working on ad hoc projects

Blackstone seeks to hire individuals who work well in a team‑driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

The successful candidate should meet the following qualifications:

• 5+ years of administrative assistant experience
• Thrives in a dynamic work environment
• Strong communication skills
• Highly organized with strong attention to detail
• Effectively multi‑tasks and prioritizes competing tasks and deadlines
• Proactive and works well within a team and with other assistants
• Works effectively with various levels of management
• Performs duties with the highest level of confidentiality and has a strong sense of professional integrity
• Experience with coordinating travel arrangements
• An independent work style with strong follow‑through skills
• Effectively builds relationships with key players and management
• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
• Familiarity with Concur is preferred
• Experience with Amex Travel a plus

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

$70,000 – $130,000. Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry,…