Office Assistant

Our client is a New York-based investment firm specializing in private equity, private debt, and secondary investments across the United States and Canada. The firm offers a fast-paced, collaborative, and team-oriented environment where professionals are encouraged to take initiative, work independently, and contribute to a positive office culture. This is a fantastic opportunity to join a dynamic organization in a front-facing role that offers variety, visibility, and room to grow.

The firm is seeking a polished and personable Receptionist and Office Assistant to manage front-of-house operations and ensure a seamless experience for guests, clients, and internal staff. This role is ideal for someone who thrives in a fast-paced setting, enjoys being the face of the firm, and brings prior experience working within a private equity firm or alternative investment environment.

The Receptionist will play a key role in maintaining the firm’s professional image and supporting the smooth flow of investor meetings and daily office activity.

• Greeting and assisting guests, clients, and vendors with professionalism and warmth
• Managing a busy conference room calendar, including setup, breakdown, and quick turnovers between meetings
• Coordinating catering orders and maintaining kitchen and pantry supplies
• Ensuring meeting spaces are clean, well-stocked, and prepared for investor visits
• Maintaining a polished and organized front desk and reception area
• Supporting general office operations and administrative tasks
• Handling mail, deliveries, and courier services
• Partnering with internal teams to support events and office initiatives

The ideal candidate is well-presented, personable, and confident, with a natural ability to make others feel welcome. The firm requires a candidate with proven experience working in private equity or another alternative investment environment. Due to the firm’s fast pace and high volume of investor activity, this experience is essential to succeed in the role.

• Required: Prior experience working in private equity or alternative investments
• Prior experience in a receptionist, office coordinator, or administrative support role within financial services
• Direct experience managing front desk operations, guest reception, and a polished client-facing environment
• Strong organizational skills with excellent attention to detail and follow-through
• Ability to work independently and manage multiple responsibilities efficiently
• Professional communication skills and a warm, polished, personable demeanor
• High level of discretion, reliability, and experience handling confidential materials
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel); familiarity with Deal Cloud, Docu Sign, and Fed Ex systems is a plus
• Experience managing digital calendars and conference room scheduling systems
• Comfort working in a fast-paced, high-expectation culture with a collaborative, team-oriented mindset

• Full-time, on-site role
• Core hours: 9:30am – 5:30pm
• Base salary: $95K–$115K, commensurate with experience
• Discretionary bonus
• Excellent benefits package

Joss Search is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. We celebrate individuality and strive to create an environment where everyone feels valued and empowered.