Executive Assistant to President

Compensation:

Up to $150,000, commensurate with experience, plus benefits and bonus eligibility

We are seeking an experienced Executive Assistant to provide high-level support to the President of an established publishing organization based in Manhattan. This role serves as a trusted partner to executive leadership and is responsible for ensuring the smooth coordination of daily operations, priorities, and executive engagements.

The ideal candidate is a seasoned executive support professional who brings sound judgment, discretion, and a proactive approach to managing a fast‑paced executive office. This position requires strong organizational skills, professionalism, and the ability to anticipate needs while maintaining flexibility in a dynamic environment.

• Manage and prioritize a complex, high‑volume calendar
• Coordinate meetings across internal teams and external stakeholders
• Anticipate scheduling conflicts and proactively recommend solutions
• Ensure alignment between executive time and organizational priorities

• Arrange detailed domestic and international travel itineraries
• Coordinate logistics for meetings, industry events, and executive engagements
• Prepare materials and briefing information as needed

• Serve as a primary point of contact for authors, agents, partners, and senior stakeholders
• Draft and manage professional correspondence on behalf of the President
• Maintain professionalism and confidentiality in all communications

• Support special projects and cross‑functional initiatives
• Track action items and follow‑ups to ensure timely execution
• Develop and maintain organizational systems that enhance efficiency within the executive office

• Minimum of 10 years of experience supporting senior executives or C‑level leadership
• Proven ability to manage complex schedules in a fast‑paced environment
• Excellent written and verbal communication skills
• Strong organizational and problem‑solving abilities
• High level of discretion when handling confidential information
• Experience working on‑site in New York City preferred

Preferred backgrounds include publishing, media, creative industries, professional services, or founder‑led organizations.