Project Coordinator; Scottsville, NY

Job Description

Title:

Project Coordinator

Reports To:

Controller

Department:
Field Office

Compensation: $24 - $26 per hour based on experience

Summary of Position:
The Project Coordinator is responsible for the administrative support to the Project Managers, Foreman and other office personnel. This position will have some external customer contact.

• Set up and maintain jobs for department
• Maintain job trackers
• Set up and submit bids as needed
• Set up and maintain customers and vendors in Sage
• Enter C O I ’s into Sage
• Maintain customer portals (Avetta etc)
• Prepare County bid paperwork
• Research materials, sub-contractors and vendors for job requirements and send out request for quotes
• Issue purchase order for job supplies
• Enter stock inventory transfers
• Obtain building permits and request stakeouts
• Download photos into customer portals
• Complete closeout package for jobs
• Complete daily payroll for department field crew into Sage, track hours and verify travel on GPS
• Complete billing and A/R for department
• Continuous communication with other Project Coordinators, help when needed
• Provide support to Project Managers, President, & Vice President as requested
• Other duties as assigned by manager

• Excellent written and oral communication skills
• Proven ability to work independently as well as with a team
• Excellent customer service skills
• Proven ability in multi-tasking
• Proven ability to meet deadlines and work under pressure

• High School Diploma / GED
• Associate’s Degree in Business
• 1-2 years of Customer Service Experience
• 1-2 years of Projector Coordinator experience
• Advanced knowledge of Microsoft Office
• Knowledge of Sage 300 software is a plus

This is a non-management position

This is a full time position

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