Senior Executive Assistant

Country:
United States
City:
New York
Job Family:
Business Management
Contract Type:
Unlimited-term
Job
Senior Executive Assistant

We are seeking an exceptional Senior Executive Assistant to support the CEO of Bel Nor Am. In this pivotal role, you will go beyond traditional support by partnering closely with the CEO as a strategic, trusted advisor within North America and globally. The ideal candidate has strong attention to detail, strategic thinking, and the confidence to effectively influence executive leaders.

You will independently manage complex calendars, coordinate key meetings, and play an important part in executing business priorities. Responsibilities include preparing highly confidential for executive forums, synthesizing business insights and ensuring the CEO is always equipped with timely, relevant information.

Success in this role includes anticipating needs, managing sensitive matters with professionalism and utilizing digital tools effectively. Experience in budget oversight, finding opportunities for efficiencies and having a proactive approach that are aligned with the CEO vision are key.

• Serve as a strategic thought partner and trusted advisor to the Nor Am CEO, proactively anticipating needs and exercising independent judgment in all aspects of executive support.
• Autonomously manage a highly complex and dynamic agenda for the CEO, ensuring alignment with business‑critical short‑term and long‑term priorities.
• Make decisions on behalf of the CEO regarding meeting participation, scheduling, prioritization, and agenda content; confidently push back or negotiate as needed to protect executive focus and drive outcomes.
• Proactively identify and address potential conflicts, issues, or business risks in scheduling, information flow, or communication, resolving or escalating as appropriate to protect organizational priorities and the CEO’s reputation.
• Gather, synthesize, and distill information from cross‑functional and global teams to inform CEO decisions and prepare impactful, confidential presentations, board materials, and talking points for high‑level engagements (e.g., Board of Directors, Advisory Board, COMEX).
• Act as a key liaison between the CEO and Board members, senior executives, and external partners—facilitating high‑level engagement, ensuring seamless communication, and supporting relationship management.
• Support agenda development for executive and board meetings and ensure timely follow‑up on key decisions and action items to drive strong execution, collaborating where necessary with broader teams.
• Organize and execute visits from global leaders, CEO‑led events, and major meetings—overseeing logistics, stakeholder engagement, and budget management.
• Drive ongoing process improvements and the adoption of digital solutions (including AI tools) across all facets of executive support, meeting strategy, and event management.

• Coordinate complex domestic and international travel arrangements for the CEO, anticipating challenges and making independent real‑time decisions to ensure seamless execution and minimal disruption.
• Negotiate with vendors and collaborate with internal teams to secure preferred rates and high‑quality arrangements, balancing service and cost efficiency.
• Oversee all travel and expense activities with accuracy and timeliness, strictly adhering to T&E policy, and analyzing data to identify opportunities for process improvement and cost optimization.
• Ensure all executive expense reports are processed promptly and accurately.

• Collaborate with HR, Finance, and executive leadership to manage budgets for North American and CEO‑related expenses, including vendor setup and invoice processing.
• Track expenditures and maintain accurate records to ensure compliance with company policies and budget guidelines.
• Partner with HR and the broader EA team to identify and implement process improvements that enhance office efficiency and operational effectiveness, proactively sharing meaningful cost savings as they occur.