Executive Assistant & Office Manager

Butterfly

MX | Posted Feb 28, 2026 | Full‑time | New York | Negotiable | Advanced (5‑10 yrs)

Butterfly

MX is on a mission to empower people to open and manage doors & gates from a smartphone. Our products are installed in more than 20,000+ multifamily, commercial, gated communities, and student‑housing properties worldwide, including properties developed, owned, and managed by the most trusted names in real estate. Our features are designed for developers, owners, property managers, and tenants and our products lower operating costs and improve tenant satisfaction.

Developers and owners no longer need to run building wiring or install in‑unit hardware. Property managers can grant building access, revoke permissions, and review entry logs from an online dashboard. Residents can open doors from their smartphones, issue visitor access, and see who is trying to enter the building.

Fantastic people are the key to our success. As a distributed, primarily remote workforce, we’re looking for more intelligent, passionate, collaborative, ai‑forward, and down‑to‑earth individuals to join our growing team. We’re driven by a shared commitment to excellence and innovation, grounded in our core values:
We delight our customers, We take ownership, We are a community of collaborators, We speak up, We think big and do small, and We are tenacious.

The Executive Assistant & Office Experience Manager plays a critical role in supporting our management team, keeping day‑to‑day operations running smoothly, and shaping an office environment that’s efficient, organized, and energizing. This role is ideal for someone with a true “get stuff done” mindset—a highly organized, proactive partner who operates with discretion, anticipates needs before they arise, and takes pride in creating an exceptional experience for the people around them.

You’ll have the opportunity to make a meaningful impact on how our team works together every day.

• Provide high‑level administrative support to our executive team, including calendar management support, booking travel arrangements, and expense reporting.
• Act as the point of contact between executives and internal/external stakeholders.
• Oversee board communication, including scheduling meetings, preparing board materials, and ensuring timely follow‑ups on action items.
• Prepare and edit documents, presentations, and reports in partnership with the executive team to drive key projects.
• Assist with special projects, company initiatives, and cross‑functional team coordination.
• Organize and attend meetings, ensuring accurate minutes and follow‑ups.
• Manage confidential and sensitive information with discretion.

• Oversee the day‑to‑day operations of the headquarters, ensuring that our office is a productive, engaging, and fun yet professional, working environment.
• Manage office supply inventory, equipment, and vendor relationships.
• Coordinate office events, team meetings, and executive offsites.
• Take a proactive approach to ensure that our office is well‑maintained and address any areas for improvement and efficiency.
• Collect regular feedback from team members to ensure that daily needs in the office are being considered.

• 0‑5+ years of experience in executive support, office management, or a similar role in a fast‑paced environment.
• Proactive with a problem‑solving mindset to “get stuff done.”
• High energy and approachable personality with the ability to communicate well with all levels of the organization.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in Google Workspace, AI, and project management tools.
• High level of discretion, professionalism, and problem‑solving ability.
• Ability to work independently and adapt to a dynamic work environment.

• Comprehensive Medical, Dental and Vision plans (Butterfly
  
  MX covers 80% of the cost) starting day 1.
• 401(k) plan with a match.
• 10 paid holidays, 20 vacation days, 5 sick days, 3 floating holidays.
• Basic Life and Accidental Death and Dismemberment Insurance (Butterfly
  
  MX covers 100% of the cost).
• Short and…