Assistant Director, Special Events

Position Summary

University Development and Alumni Relations (UDAR) is dedicated to soliciting the private funding necessary to support the strategic goals of the University in teaching, learning, and research. The personnel of UDAR work university-wide as well as within individual schools and colleges of the University to discover, motivate, cultivate, solicit, and steward alumni, parents, faculty, and friends for immediate, long-range, and future financial support, through gifts and pledges to the University, for critical operations such as student aid, faculty support, academic and research program development, and facilities and infrastructure.

UDAR's endeavors raise funds for immediate University use and also for the University's endowment.

The Assistant Director, Special Events is a member of the Advancement Events team, whose goal is to cultivate and steward major donors and prospects through high-level events in collaboration with colleagues across UDAR. The Assistant Director will be responsible for the strategic planning and execution of all logistics related to the implementation of 30+ high-level development and stewardship events on and off campus in New York City, in the US, and around the world, as well as supporting team events.

This role works closely with the Director of Advancement Events to build an events engagement strategy that supports UDAR’s fundraising and stewardship goals, as well as manage event budgets and marketing. The position requires travel (both domestic and international).

UDAR encourages work-life integration for our employees, therefore this position is eligible for a hybrid work arrangement.

Required

Education:

Bachelor’s Degree
Required Experience: 5+ years event management experience or equivalent combination of education and experience
Preferred Experience: 5+ years experience in an academic, non-profit and/or development environment

Experience with budget forecasting and planning is preferred
Required Skills, Knowledge and Abilities: Proficient with Microsoft Office and the Google Software Suite, including strong Excel/Sheets skills

Data management skills for reporting/metric purposes

Excellent communication skills, both verbal and written (research, editing and proofing)

Strong organization and project management skills to ensure events meet rigorous standards of excellence

Ability to develop and independently manage relationships with internal and external vendors

Ability to professionally interact with all levels of students, staff, faculty, high net worth individuals, and senior university administrators

Ability to travel as needed
Preferred Skills, Knowledge and Abilities: Ability to prioritize and execute multiple tasks, meet deadlines, and work in a fast paced environment

Knowledge of Blackbaud CRM

Strong logistics orientation minded

In compliance with NYC’s Pay Transparency Act, the annual base salary range for this position is USD $75,000.00 to USD $95,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more /nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis.

All interested persons are encouraged to apply at all levels.