Law Firm Hospitality Coordinator

Hospitality employee needed to support busy law firm with all hospitality functions including on-site setup and food and beverage service for in-office meetings and events, as well as support the Hospitality team with regards to event RSVP tracking, vendor research, and meeting and event setup and breakdown, managing pantries on multiple floors, taking in food deliveries, etc. Must have hospitality experience.

Candidates must be able to work 5 days in the office Monday through Friday and be flexible to work overtime when needed.

Duties and Responsibilities:

• Maintain conference rooms daily including calendaring, set up for meetings including food and beverage, meeting supplies restock, and inventory management.
• Maintain Hospitality team tracking spreadsheets in Excel, RSVP lists for upcoming events, and assist with filing in MS Teams and joint outlook inboxes; participate in pre- and post-event production.
• Assist with community events, employee engagement campaigns, political and judicial fundraisers, firm holiday events, and related items including shipping, receivables, print job coordination, etc.
• Maintain inventory and supplies for any local and national offices; coordinate with Office Services team.
• Track and save receipts, meeting requests and information in accordance with firm-wide policies.
• Outlook calendar and conference room management experience required.
• Knowledge of Excel, MS Outlook, and MS Teams required.