Office Administrator

Overview

Our client is a leading global investment management firm. They seek an Office Administrator to join their Manhattan, NY office.

• Coordinate daily catering logistics, confirming vendors meet agreed service levels and delivery expectations
• Welcome visitors and facilitate in-person and virtual meetings to ensure a professional experience
• Draft polished communications for stakeholders across varying levels of the organization
• Manage relationships with building services and external providers to maintain a functional and well-kept workspace
• Maintain office supplies, branded materials, and general equipment inventory
• Prepare meeting spaces to ensure cleanliness, organization, and readiness for use
• Oversee incoming and outgoing mail, package distribution, and courier arrangements, including international shipments
• Process workplace expenses and maintain accurate records within internal systems
• Support employee transitions and workspace logistics, including seating coordination and basic technology troubleshooting
• Organize safety compliance efforts, vendor agreements, and internal events while ensuring adherence to company policies and operational standards

• Bachelor’s degree level education or equivalent
• 3+ years of experience in a similar role
• Previous roles in the finance industry are a plus
• High level of confidence using software and internal platforms
• Ability to work occasional weekends or events, as needed
• Experience using an issue tracking system or ticketing software
• Experience with Workday for expensing is a bonus