Administrative Coordinator; aHEO

Administrative Coordinator (aHEO) POSITION DETAILS

The Administrative Coordinator will report to the Associate Dean and Chief Librarian. In addition to the CUNY Title Overview, the Administrative Coordinator will be responsible for the following duties:

• Provide administrative support to all divisional libraries and personnel within the CCNY Libraries.
• Assist with maintaining confidential databases, records, files, and lists on personnel.
• Assist with the management of budgets for divisional libraries.
• Assist with the coordination of the Libraries’ hiring needs and payroll functions.
• Coordinate accounts payable and purchasing for all divisional libraries.
• Assist the Associate Dean and Chief Librarian with the management of the main library office.

Bachelor's Degree required.

• Excellent writing, editing, organizational, interpersonal and presentation skills.
• Attention to detail.
• Proficiency in Microsoft Office, Excel, and competency with digital and/or web-based tools.
• Analytical and statistical research and reporting experience.
• Ability to prioritize competing tasks in a deadline-driven environment with time constraints, spot issues/problems, identify potential solutions, uphold strict confidentiality, and easily develop and maintain collegial relationships in a complex college community.
• Commitment to the values of public liberal arts education and appreciation for work in a diverse environment.

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Salary Range: $66,154–$77,269. Salary commensurate with education and experience.

Benefits include health and wellness plans, retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study, and generous paid time off.

• Search for Job Opening r 31588 on (Use the "Apply for this Job" box below). Employment page.
• Click “Apply Now” and follow the instructions.
• Upload a cover letter and resume as one document in DOC, DOCX, PDF, RTF or text format.

March 14, 2026

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.