Estimating Coordinator

VETERANS ARE ENCOURAGED TO APPLY

• Assign unique project numbers for estimating jobs and maintain a clear tracking system.
• Update and manage the estimating calendar to ensure all deadlines and key milestones are accurately recorded and adjusted as needed.
• Create and organize estimating project folders with necessary bid documents.
• Download relevant project plans and extract specific sheets and details pertinent to the scope of work.
• Retrieve and highlight key bid specifications, including wage rates, security protocols, and access requirements.
• Draft proposals by inputting essential project details, including client information, and estimating takeoffs.
• Compile these proposals into a pre‑defined template and send a detailed summary email to the estimator with the draft proposal, project location, wage rates, and any special considerations that may require additional quotes.
• Serve as the primary point of contact for clients during bid follow‑ups, both via phone and email.
• Maintain a professional and detailed record of communication, including bid status updates, client feedback, and project pricing. Document whether the project was awarded to DFB Sales or another company.
• Perform basic quantity takeoffs from project plans, including measurements of length, area, and counts.
• Ensure accuracy by cross‑referencing takeoff results with specific plan details to confirm alignment with the project scope.
• Enter and update key project information in tracking sheets, ensuring all relevant data is captured.
• Regularly update an Excel‑based company information file, used for pre‑qualification packages, bidding contracts, and other related documentation.

Monday through Friday, 9 AM to 5 PM, in‑office.

• An associate degree preferably in Finance or Business or 3 years of relevant experience.

$65,500 per year.

Please email resume to  and put as subject "NYS DOL  Coordinator".