Executive Assistant to HR Team

Overview

A prominent investment firm is seeking a resourceful and detail-oriented Executive Assistant to support its Human Resources team. Known for its entrepreneurial mindset and ambitious growth strategy, the company fosters a culture of agility, accountability, and continuous improvement. The role offers a front-row seat to strategic HR initiatives in a collaborative, fast-moving workplace with global impact.

• A highly organized Executive Assistant with a bachelor’s degree and 7–10 years of experience, ideally in finance or a corporate setting
• Skilled in managing complex calendars, coordinating across time zones, and supporting senior leaders with varied styles
• Advanced in Microsoft PowerPoint and Excel, with experience creating polished materials for executive audiences
• Strong project manager who can prioritize, track progress, and drive initiatives independently
• Discreet, adaptable, and effective in fast-paced, high-stakes environments

• Provide direct administrative support to three senior HR leaders
• Manage complex scheduling, internal communications, and recurring leadership touchpoints
• Prepare high-quality decks, reports, and materials for internal use
• Coordinate training sessions, onboarding schedules, and recruiting logistics
• Track and execute on firm-wide people initiatives and cross-functional HR projects
• Organize logistics for internal programs and events

• Executives receive seamless, proactive support across scheduling, communication, and execution
• Materials are consistently accurate, professional, and delivered on time
• Projects and programs run smoothly, with clear timelines and measurable progress
• You consistently stay ahead of needs, solve problems quickly, and bring structure to shifting priorities

$130,000 – 140,000 annually, based on experience

New York, NY – On site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.