Senior Office Manager

A Global firm is seeking a Senior Office Manager to assist with management of administrative employees, an upcoming office move, and global office management. This position offers the ability to take on a multitude of responsibilities, and learn the management of the business while maintaining a strong sense of autonomy.

Job Responsibilities:

• Managing both corporate and personal expenses, reconciling credit cards, and preparing monthly expense reports for C-Level Officers as needed.
• Manage an upcoming office move and floor consolidation.
• Manage office vendors and renegotiate contracts as needed.
• Work as primary liaison with building management and facilities staff to ensure office upkeep and resolve issues as they arise.
• Coordinate with vendors in different states for additional properties.
• Provide back up Personal support to Global CEO.
• Act as gatekeeper and liaison.
• Manage petty cash.
• Prepare office for large scale in-house meeting and stay well informed of all urgent matters.
• Manage expense reimbursements and authorizations for meetings, hotels, and other expenses.
• Plan and execute yearly off-site group meetings, coordinate attendance, and manage meals and refreshments.

Job Requirements:

• Ideally have C-Suite or Founder support experience.
• Absolutely must have experience coordinating and managing an office move and renovation.
• High degree of polish and professionalism.
• Minimum 5 years of executive support.

Open

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