Executive Assistant

Senior Recruitment Executive @ Mindlance

Job Title: Executive Assistant

Department: HR Administration

Location: New York, NY 10041

Contract Duration: 02/02/2026 - 05/02/2026, 3 Months Contract with Strong Possibility of Extension

Schedule: 5 days on site, probably will have flexibility in the future. Monday
- Friday day shift. 9-5 for now with possibility of moving 10a-6p.

Base Pay Range: $42.00/hr - $47.00/hr

• Proactively manage the SVP of HR’s calendar, ensuring priorities are anticipated, aligned, and executed efficiently.
• Maintain forward‑looking awareness of scheduling needs, deadlines, and competing priorities.
• Serve as a strategic partner by preparing, reviewing, and refining executive‑level presentations and materials.
• Act as a gatekeeper and liaison, exercising sound judgment in high‑level interactions.

• Senior‑level administrative or special assistant experience supporting executive leadership.
• Exceptional organizational, communication, and time‑management skills.
• Highly professional, polished, and confident presence in executive and stakeholder settings.
• Ability to operate at a strategic level – beyond traditional administrative support.
• Legal or compliance background strongly preferred.
• Experience functioning as a business manager, executive partner, or special assistant rather than a traditional senior administrative role.

• One year experience.
• Ability to accurately create, edit, save, and print documents using Microsoft Word and Excel.
• Knowledgeable in PowerPoint and Access – works for Senior Level.

• Bachelor’s Degree.

EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.